Search decisions

This report seeks approval for Council intervention to procure scheme development of the remedial works needed to stabilise and prevent further erosion to the embankment (under Council Corporate Landlord ownership) adjacent to domestic property 33 Laurel Avenue in Chadderton.

Progress with option 1 - Proceed with Phase 1 - scheme development as detailed in this report and recommended by the council Risk

Permission is being sought to commission an external organisation to deliver a Quality Improvement Programme for non-domestic childcare providers (nurseries

RESOLVED - That:
To approve Option 1 to award the 1 year contract with the option to extend for a further year to an external organisation.

The purpose of this report is to seek delegated approval to extend the current temporary agency support within the Strategic Planning and Information Team to the end of March 2023.

RESOLVED - That:
Approve the extension of the current temporary agency support within the Strategic Planning and Information Team to the end of March 2023.

Oldham Council’s Waste Management Services (WMS) uses Mayrise, which is an IT information system for managing statutory waste collections from 97,289 domestic properties in the borough. It is also used to manage 1,700 business waste collections from Oldham, Rochdale and Manchester which generates £1.6 million income annually.
Mayrise is delivered by an organisation named Yotta and they issued a notification in 2019 suggesting that Mayrise would reach its end of life in August 2022.
From that point, Mayrise would no longer be actively developed, with full decommission in December 2023.
This notification has since been withdrawn; however, the system is no longer being developed. Support is still being provided and there is no indication that this will be withdrawn, however there is no active development of the Mayrise product.
The service is mindful of this and wants to ensure we procure a replacement back-office product that enables us to deliver the service change we need before the product is end of life.
The Waste Management service empties approximately 33,041 bins on a daily basis, which equates to 8.3 million collections per year. As well as carrying out approximately 272 deliveries, repairs and exchanges each week, or 13,700 each year.
The current Mayrise information system contains all the address, customer, collection round and historical data on all WMS activity (domestic and commercial waste collections, bin delivery, exchange and repair, bulky collections etc).
Currently, the WMS does not use in-cab technology, although this is widely accepted within the industry as a significant tool to develop and digitise waste collection activity due to its ability to co-ordinate front line and back-office systems which currently rely heavily on paperwork.
This means that processes are incredibly long-winded and inefficient. Data is unreliable and service planning and development is often based upon assumptions, rather than dependable information.
To allow the service to develop we are requesting that we invest and develop an in-cab technology solution alongside our need to replace our back-office system.
A combined in-cab and back-office solution would provide managers in the WMS with the basis to focus on their key development priorities and opportunities for service (e.g., future projects, systems integration, management information improvement).

Replace Mayrise back-office system and implement in-cab technology
Procure a replacement for the Mayrise back-office system and implement in-cab technology to provide the Waste Management service with a fit for purpose, up to date back office system which will lead to efficiencies in processes, improved management information and a better resident experience. This will be a key enabler for the service to digitise its core service processes for both the service and residents.
A procurement exercise has already been undertaken under the Crown Commercial Service’s G Cloud 12 framework agreement, which is a fully procurement compliant route to market for cloud based computing services.
The company Bartec Municipal Technologies and their waste management system, Collective, scored the highest against the Council’s requirements.
Therefore, approval is sought to award the replacement system and implementation of in-cab technology to Bartec Municipal Technologies.

The purpose of this report is to seek approval for the direct award of emergency works to a Council Framework Contractor and Delegated approval for associated follow-up works at the Queen Elizabeth Hall (QE Hall). Works required to undertake emergency mechanical and associated works within the QE Hall to ensure that the Hall can remain operational and available for events by the Public and Council until the proposed new events space within the Spindles re-development are operational (current estimated December 2023). Due to the complexity and urgency of the works to ensure that the Hall can remain open and operational - the initial work was direct awarded following completion of the design solution and quotation being received. The report also seeks approval for necessary associated follow-on works to the agreed budget limit of £220,000.00.

RESOLVED - That: Award contract to WH Good Limited, with Delegated Approval to accept follow-on quotation up to agreed budget total.

The purpose of the report is to create four FTE deputy team managers (Grade 7) on a fixed term basis to 31/3/2025 in the targeted early help district teams in order to strengthen capacity in the teams, in particular to improve management oversight of casework with children and families undertaken by the teams

RESOLVED - That: four Deputy Team Manager posts (Grade 7) be created in the targeted early help district teams on a fixed term basis to 31/3/2025

The purpose of the report is to create two fixed term posts for 12 months to increase capacity in the Domestic Abuse team:
• a senior Independent Domestic Violence Adviser (IDVA) Grade 8 who will undertake triage of cases and training of social work staff on domestic abuse; and
• an additional Independent Domestic Violence Adviser (Grade 7) to increase capacity in the team

RESOLVED - That: two fixed term posts be created for 12 months to increase capacity in the Domestic Abuse team:
• a senior Independent Domestic Violence Adviser (IDVA) Grade 8 and
• an additional Independent Domestic Violence Adviser (Grade 7) to increase capacity in the team

To seek approval to award the Integrated Community Equipment Service (ICES) contract.
The service is jointly procured with Tameside Council with Tameside Council leading the Procurement.

RESOLVED - That:
To jointly procure an Integrated Community Equipment Service in collaboration with Tameside Council and for the provision for the service to be awarded to Ross Auto Engineering Limited (trading as Ross Care).
For the contract to commence on the 1st October 2022 and expire on the 30th September 2026 with an option for a 3 year extension.

Oldham Council’s A Bed Every Night (ABEN) rough sleepers’ accommodation project requires recommissioning from 1st July 2022 in line with contract procedure rules. This is scheduled before Cabinet on 20th June 2022, seeking delegated approval for the Cabinet Member for Housing to award the contract to the successful bidder following a competitive tendering process.
Due to the required standstill period following contract award, this report seeks approval to extend the current ABEN Phase 4 contract to the 17th July, with Phase 5 commencing from 18th July.

RESOLVED - That:
Agree to issue the ABEN contract extension to 17th July, with an option to extend up to 3 months if required

Approval has already been given, under delegated authority (see Appendix 1 delegated report), to enter into a contract with the Post Office for the administration of a cash payment element of the Council Tax Energy Rebate scheme.
Under Rule 14.8 of the Council’s Contract Procedure Rules there is a requirement that all contracts with a value of £0.050m or more to be executed under the Council’s seal unless an exception is considered appropriate.
The Council was required to accept the Post Offices’ form of contract without amendment and sign it electronically. This was not negotiable with the Post Office. Therefore, under Rule 21.3 (h) of the Contract Procedure Rules this report is seeking to formalise the approval to waive the requirement under 14.8 to execute the contract under the Council’s seal.
Due to the extreme urgency of making the decision to accept the Post Offices’ contract terms and hence waive the execution of the contract under the Councils seal, it was necessary to apply Contract Procedure Rule 21.4.5 which enabled the decision maker (the Deputy Chief Executive) to authorise the exemption in writing without the need for a formal report (17th June).
There is a requirement to complete such a report and as soon as practicable after the decision has been taken. This report also is the process by which compliance with Rule 21.4.5 is demonstrated.

RESOLVED - To waive the requirement under 14.8 to execute the contract under the Council’s seal.
Enabled the decision maker (the Deputy Chief Executive) to authorise the waiver/exemption in writing without the need for a formal report.