Issue details

The most recent contract for the provision of Housing Advice and Housing Register ICT systems followed a competitive tender process. The contract was awarded to Locata Housing Services Limited for a term commencing on 18th October 2023 and expiring on 17th October 2026. The contract value was £154,950.
The ICT systems provided by Locata Housing Services system were identified as a solution capable of meeting the Council's housing service requirements providing a comprehensive platform for managing housing applications, allocations, homelessness prevention, and related case management functions. The system is widely used across local authorities and housing providers, demonstrating a proven track record in supporting the effective delivery of housing services.
As the current contract approaches its expiry date, consideration is required regarding the future provision of these ICT systems to ensure continuity of operations, minimise disruption to both residents and staff, and maintain the efficient management of housing and homelessness functions within the Council.
To guarantee continuity of ICT systems and minimise disruption to residents and staff, this report seeks authorisation to:
(a)Waive the requirements of rule 4 of the CPRs to enable a direct contract award to Locata Housing Services Limited; and
(b)Subject to approval of (a), to award for 12- months from 18th October 2026 to 17th October 2027 for a value of £32,400.