Approval has already been given, under
delegated authority (see Appendix 1 delegated report), to enter
into a contract with the Post Office for the administration of a
cash payment element of the Council Tax Energy Rebate scheme.
Under Rule 14.8 of the Council’s Contract Procedure Rules
there is a requirement that all contracts with a value of
£0.050m or more to be executed under the Council’s seal
unless an exception is considered appropriate.
The Council was required to accept the Post Offices’ form of
contract without amendment and sign it electronically. This was not
negotiable with the Post Office. Therefore, under Rule 21.3 (h) of
the Contract Procedure Rules this report is seeking to formalise
the approval to waive the requirement under 14.8 to execute the
contract under the Council’s seal.
Due to the extreme urgency of making the decision to accept the
Post Offices’ contract terms and hence waive the execution of
the contract under the Councils seal, it was necessary to apply
Contract Procedure Rule 21.4.5 which enabled the decision maker
(the Deputy Chief Executive) to authorise the exemption in writing
without the need for a formal report (17th June).
There is a requirement to complete such a report and as soon as
practicable after the decision has been taken. This report also is
the process by which compliance with Rule 21.4.5 is
demonstrated.
Decision type: Non-key
Decision status: Recommendations Approved
Notice of proposed decision first published: 29/06/2022
Decision due: 24 Jun 2022 by Deputy Chief Executive -
Lead member: Cabinet Member - Finance and Corporate Resources
Contact: Mark Stenson, Assistant Director of Corporate Governance and Stategic Financial Management Email: mark.stenson@oldham.gov.uk Email: Mark.Stenson@oldham.gov.uk.
Consultation process
Consultation has taken place with Finance,
Procurement, Policy and Legal Services officers.