Search decisions

The Council’s Waste Management Service (“WMS”) is seeking request to award a ‘call off contract’ to the most economically advantageous tender based on Quality, Social Value and Price following a further competition exercise on the ESPO Procurement Framework for the purchase of standard domestic wheeled bins in line with the approved ’ Procurement of Waste Collection Receptacles Strategy.

RESOLVED - That:
Please refer to Report to CABINET: Procurement of Waste Collection Receptacles
https://decisionrecording.oldham.gov.uk/documents/g9209/Printed%20minutes%2024th-Mar-2025%2018.00%20Cabinet.pdf?T=1&$LO$=1

Which confirms the intended strategy including the plan to propose a further competition award for standard domestic bins, via ESPO Framework providers. This has been completed and assessed 50% upon Quality responses including supply lead times, 40% on price, with 10% on Social Value.

To help address the backlog of planning applications and pre-application advice responses in the Planning Service caused by temporary vacancies / absences in the Service and increased numbers of applications received.

Part A: A request for an exemption to the requirement to follow rule 4 of the Contract Procedure Rules is made under rule 21 of the council’s Contract Procedure Rules. This will allow a direct award of a contract extension to a contractor to supply two consultants to be considered under Part B of this report, in order to provide urgent support in processing
planning applications within the Development Management team.

Part B: Subject to the approval of the exemption request under Part A, a request is made to approve the budget for the proposed contract extension and for the contract extension to be directly entered into with OLR Planning Limited.

RESOLVED - That:

Part A - Approved
Part B - Approved

To obtain approval for the adoption of highways as Highway Authority and to identify the likely associated revenue costs to the Council.

RESOLVED - That:
To adopt, on behalf of the Council as Highway Authority, the highways specified in Schedule 1 at the end of this report as highways maintainable at public expense, effective immediately.

Permission is being sought to commission and contract with an external organisation to deliver a Quality Improvement programme locally for non-domestic childcare providers to fulfil the Council’s statutory duty

RESOLVED - That:
In line with the Council’s Contract Procedure Rules, all commissioning activity will be by way of a Request for Quotation (RFQ) process undertaken via the North West Portal “The Chest”. Quotes will be requested for a 1 year contract with an option to extend for a further year.
This programme will offer a reduction in cost from the current cost as the number of providers in scope to receive support has reduced due to the Ofsted inspection cycle, which is now every 6 years. The new commission will help to ensure that Oldham’s non-domestic childcare providers continue to deliver high quality early years education, which is essential to the childcare expansion programme, to ensure there are enough childcare places in Oldham.

This report seek approval for the acceptance of the most economically advantageous tender submission in relation to the boiler replacement scheme at Propps Hall Junior Infant & Nursery School and to enter into contract with the successful tenderer.

RESOLVED - That:
1.
Approve the budget required for the tendered works.
2.
Accept the most economically advantageous tender received in respect of the tendered amount of £47,663.75 from Seddon Construction
3.
Approve the appointment of Seddon Construction and authorise the finalisation of the published form of contract so that the Council can enter into a Contract with Seddon Construction for the tendered works.
4.
Delegate authority to the Borough Solicitor to carry out all necessary legal formalities.

This report seeks approval for the acceptance of the most economically advantageous tender submission in relation to the boiler replacement scheme at Horton Mill Community Primary School and to enter into contract with the successful tenderer.

RESOLVED - That:
1.
Approve the budget required for the tendered works.
2.
Accept the most economically advantageous tender received in respect of the tendered amount of £50,598.19 from Seddon Construction
3.
Approve the appointment of Seddon Construction and authorise the finalisation of the published form of contract so that the Council can enter into a Contract with Seddon Construction for the tendered works.
4.
Delegate authority to the Borough Solicitor to carry out all necessary legal formalities.

Nationally there has been an offer from Colgate Palmolive to donate a number of tooth brushes and tooth pastes to local authorities for appropriate distribution to the 3-5 year olds in the local population. There has been a decision to accept this donation which does not contravene Oldham Council policies,

RESOLVED - That: Oldham Council will accept a donation of toothbrushes and tooth paste from Colgate Palmolive.

This report seeks approval for the acceptance of the most economically advantageous tender submission in relation to the boiler replacement scheme at Springhead Infant & Nursery School and to enter into contract with the successful tenderer.

RESOLVED - That:
1.
Approve the budget required for the tendered works.
2.
Accept the most economically advantageous tender received in respect of the tendered amount of £51,646.55 from Seddon Construction.
3.
Approve the appointment of Seddon Construction and authorise the finalisation of the published form of contract so that the Council can enter into a Contract with Seddon Construction for the tendered works.
4.
Delegate authority to the Borough Solicitor to carry out all necessary legal formalities.

Gallery Oldham has been successful in a funding bid to Art Fund for £46k. Their ‘Reimagine’ funding stream is designed to support organisations to develop or refresh their core activities. The funding will provide match funding and enable added value to a planned redisplay of the Oldham Stories exhibition by appointing an external exhibition design company. A previous DDR was approved on 29 October by Cllr Dean and Emma Barton to accept this grant funding and progress this work.
Following a procurement exercise to appoint an exhibition design company the successful applicant is The Creative Core. The value of the contract is £68,650k
This company will undertake the designs, supply and fit out for the new exhibition at Gallery Oldham. This permanent exhibition of Gallery Oldham’s natural history collections will respond to public consultation sessions and will reflect the new offer developed within exhibition spaces in the Old Library.

RESOLVED - That:
1. To accept the grant award
2. To appoint The Creative Core to carry out this work.

To complement ongoing universal oral health promotion initiative, an additional targeted service offering tailored oral health promotion is required to support residents at highest risk of poor oral health. Public Health are seeking to further investment in this area and redesign the previous service scope to maximize benefit to residents in Oldham with greatest oral health need. This additional investment and evidence-based redesign is expected to contribute to a reduction in health inequalities. This provision will be commissioned through a competitive process.

RESOLVED - To approve an increase in Public Health investment for targeted community oral health promotion service from £5000 per annum to £9,999 per annum, changing the current service design in line with best evidence and to proceed to obtain three written quotations in line with Council Procurement Rules, awarding to the most advantageous bidder.

The purpose of this report is to seek approval to recruit a temporary, fixed-term Senior Complaints Officer via the Council’s agency staffing contract (Reed) for a six-month period. The role will be contracted for 2.5 days per week (18.32 hours) to provide additional capacity in response to increasing demand within the Complaints Team in Children’s Social Care and school contract SLA delivery. Details on how this time will be managed are outlined within the report. Between January and March 2025, the service received 45 complaints and 16 representations, compared to 23 complaints and 32 representations during the same period in 2024. This reflects a marked increase in formal complaints, many of which are complex and require statutory investigation. This represents a 96% increase in complaints and an 11% overall increase in total casework. This shift in both volume and case type has placed increased pressure on the team’s capacity to meet statutory timescales and maintain quality. The immediate additional support will help ensure that complaints are managed effectively, statutory deadlines are met, and complainants, particularly children, young people, and families, receive timely and appropriate responses. Failure to act will likely result in further breaches of statutory timescales, increased risk of escalation to the Ombudsman, reputational damage to the Council, and reduced confidence from both residents and school partners.

RESOLVED - That:
Approve the appointment of a temporary Senior Complaints Officer, on a part-time (18.32), six-month temporary contract, to assist with Children’s Social Care, complex cases, and school contract SLA-related complaints

To approve publication of the Oldham Local Housing Needs Assessment 2024 to inform preparation of the Local Plan, other strategies, policies, and decisions of the council and its partners.

RESOLVED - That:
To approve publication of the Oldham Local Housing Needs Assessment 2024.

Request to:
(a) amend the current collaboration agreement with Rochdale
Council to include Bury Council as an additional party; and
(b) collaboratively procure (Oldham Council, Rochdale Council
and Bury Council) a new contract for the provision of targeted
support for women who sex work and authorise Rochdale
Council to act as the lead authority

To ensure that women who sex work and either live or work in Oldham have access to appropriate and accessible support for their sexual health and wellbeing, safety and, where necessary, substance misuse, in order to improve their health and wellbeing.

RESOLVED - That:

(a) to either amend the current collaboration agreement with Rochdale
Council to include Bury Council as an additional party or (most likely) to enter into a new collaboration agreement with Rochdale and Bury for the collaborative provision of targeted support for women who sex work, and (b) to collaboratively procure (Oldham Council, Rochdale Council and Bury Council) a new contract for the provision of targeted support for women who sex work utilising the PSR and to authorise Rochdale Council to act as the lead authority.

To allocate grant funding to First Choice Homes Oldham for the purpose of enabling the asset transfer of the St Mary’s heat network to OIdham’s procured Green New Deal Partner once the tender is complete, as part of the GMCA Local Net Zero Accelerator programme of which the Council is a grant recipient. FCHO will be reimbursed expenses of up to £100K for legal and financial advice they must procure in order to inform an FCHO Board decision on the best way to transfer the asset.

RESOLVED - That:

Allocate grant funding to FCHO. Under this option, FCHO will be able to invoice the Council for costs associated with the transfer of St Mary’s heat network to the Council’s procured Delivery Partner. The Council will use grant funding from the GMCA Local Net Zero Accelerator programme to do this. This option will maximise the likelihood of the successful transfer of the St Mary’s heat network to the Council’s procured Delivery Partner.

This report seeks approval for:

1. Oldham Council to accept funding of £120,000 from Transport for Greater Manchester (TfGM), funded via Active Travel Capability Fund 4 (Revenue Funding), for the development and delivery of School Streets schemes.

2. Oldham Council design, develop, and implement three new School Streets schemes, in line with the terms of the signed delivery agreement with TfGM.

RESOLVED - That:
To accept the Active Travel Capability Fund 4 Grant of £120,000 from TfGM and enter into the funding agreement and proceed with the design and development of three new School Streets schemes across the borough.

This ensures:
• Progress towards the Council’s ambitions to promote sustainable and safe travel to school.
• Alignment with Oldham’s Transport Strategy, Greater Manchester’s Transport Strategy 2040, and Vision Zero goals

On the 4th of March 2025, the council received confirmation of £376,200 funding from GMCA, enabling the ABEN Service to extend its reach until the 31st of March 2026, encompassing an additional four bed spaces.
The most recent contract in place for the provision of the ABEN Service expired on 31st of March 2025, and there was insufficient time after the GMCA grant notification to seek approval to modify the term of the contract and implement any agreed variations prior to the contract’s expiry.

RESOLVED - That:
1.
(recommended)
Part A: approve an exemption in respect of rule 4 of the Contract Procurement Rules by utilising rule 21 of the CPRs, and
Part B: Subject to approval of the recommendation under Part A of Option
1, that the Delegated Officer for Part B approves:
(a) the direct award of and enter into a new contract with DePaul UK for the provision of ABEN Service from 1st of April 2025 to 31st March 2026 at a value of £245,000 (this includes a £15,000 uplift for National Insurance and Real Living Wage increases).
(b) an underlease of the building at 10 Sharples Hall Street and any other necessary units to DePaul UK from 31st of March 2025 to 28th of February 2026, aligning with the council head lease's expiration on 5th of April 2026.
(c) the augmentation of the scope of the recently expired contract by incorporating four more bed spaces into the specification for the proposed contract, elevating the total ABEN spaces to 33. This expansion demonstrates the commitment to supporting the Councils commitment to ending rough sleeping and enhancing accommodation options for those in need.