Agenda and minutes

Performance Overview and Scrutiny Committee
Thursday, 26th August, 2021 6.00 pm

Contact: Constitutional Services 

Items
No. Item

1.

Apologies For Absence

To receive apologies for absence.

Minutes:

Apologies for absence were received from Councillors Ahmad and Alexander.

 

2.

Declarations of Interest

To Receive Declarations of Interest in any Contract or matter to be discussed at the meeting.

Minutes:

There were no declarations of interest received.

 

3.

Urgent Business

Urgent business, if any, introduced by the Chair

Minutes:

There were no items of urgent business received.

 

4.

Public Question Time

To receive Questions from the Public, in accordance with the Council’s Constitution.

Minutes:

The Committee considered two public questions that had been received in accordance with the Council’s Constitution.

 

Question received from Eamonn Keane:

The report relating to Agenda item 6 presents data at the Oldham borough level, and compares this with national data. This masks the gross inequalities within the Borough with regards to educational opportunities and outcomes.

 

For example, a parent's chances of getting their first choice school are excellent in some wards in the Borough - over 90% - whereas elsewhere in Oldham this indicator can be lower than 50%. Similarly, the percentage of families getting one of their first 3 preferences varies massively between wards.

 

In simply reporting and monitoring the Borough averages, rather than Ward level data, is the Council not failing to address the inequalities in education within Oldham? Does the Council have any objectives to do so?

 

The Oldham Fairness Commission report in 2015 contained the recommendation to “define a comprehensive dataset for monitoring progress in tackling education inequalities”. Was this implemented, and if so, is it available publicly?

 

The Brian Clarke Academy will be another town centre school that prefers children from far and wide - if they meet faith criteria - to children from deprived backgrounds, living on the school’s doorstep. Those children’s educational opportunities are much poorer by comparison, but they are at the back of the queue for places. Could the reason councillors have supported this inequitable admissions policy, be due to a lack of awareness of the inequalities within the Borough?

 

The following response was provided:

We are only the admission authority for Saddleworth School.  All other schools are their own admissions authority.  Secondary allocation is not planned on a ward basis as the whole of the borough is the secondary planning area. 

 

Dfe only ask for borough wide information.  We are supporting schools that are unperforming some of whom such as R and C and Failsworth are improving schools. The Council have pushed to ensure that the BCA is as accessible as possible to everybody.

 

The LA constantly monitors progress within the education sector with a keen focus on assisting and supporting schools to improve outcomes for those schools who require improvement.  It is the Council’s ambition that all pupils should have access to a good or outstanding school.

 

We are not aware that the recommendation to define a comprehensive dataset for monitoring progress in tackling education inequalities was taken up, however there are a set of social mobility indicators that are monitored through the opportunity Area programme.”

 

Councillors are acutely aware of inequalities in the borough.  50% of places will go to children who live in the 3 geographic bands which span all wards.  We have worked with the trust to build a school that is accessible and multicultural.  We believe that the majority of faith places will be offered to pupils that live within the two miles of the schools.  The Policy was discussed with the LA and approved by the Dfe.  As a faith-based school the  ...  view the full minutes text for item 4.

5.

Minutes of Previous Meeting pdf icon PDF 322 KB

The Minutes of the previous meeting held on Thursday, 24th June 2021 for approval (to follow).

Minutes:

RESOLVED that the minutes of the meeting held on 24th June 2021 be approved as a correct record.

 

6.

Delivery of Additional School Places and Admissions pdf icon PDF 110 KB

1.    A report to provide a briefing and update to the Overview and Scrutiny Performance and Value for Money Select Committee (PVFM) on delivery of additional school places and admissions; and

2.    To provide an update on the delivery of additional school places and the work of Education Support Services.

Additional documents:

Minutes:

The Committee gave consideration to a report which updated members on the delivery of additional school places and admissions.

 

The Committee were advised that there had been a reduction in the numbers of Primary aged pupils within Oldham schools. As at the January 2019 census there were 24337 pupils in Oldham schools compared to 24115 in 2021. Within Secondary schools however, the number of pupils on roll continued to rise from 15800 pupils in 2019 to 16711 in 2021.

 

The service had experienced a downturn in the number of applications for Primary school places and work was ongoing to investigate the reasons and implications for schools. Place pressure within Secondary schools continued however the pressure would be accommodated with places available in each cohort. Three schools within Oldham had places available in all the 5-year groups. The Primary sector had place pressure in years 5 and 6 with year 5 under significant pressure resulting in no year 5 places in Chadderton and East Oldham.

 

The Committee was informed that allocation of first preference was back on an upwards trend. In 2015 81% or parents were allocated their first preference of secondary school, this dropped to 79% in 2016 to a low of 73% in 2017. First preference places for secondary increased to 75.7% in 2021 and was anticipated to rise once the Brian Clarke Academy opens in September 2022. It was noted that in total for 2021, 89.95 of pupils gains one of their top three preferences of secondary school. Primary school allocations had stayed relatively static between 2015-19 at 90% offered first preference. 2021 had increased to 93.7% with 98.35 of pupils receiving a place at their top three preference primary schools.

 

Work had been done in recent years to increase the number of places available for pupils at good and outstanding schools. Recent and proposed increases in secondary schools had been agreed at the following schools and academies:

·         Oasis Leesbrook -150 additional places from 2021

·         The Brian Clarke Academy (Bluecoat 2) – 240 additional places from 2022.

·         Saddleworth School Rebuild due to open in February 2022 will offer an additional 20 places per year group.

 

Approval had recently been granted to develop and build a new primary school in Chadderton (Calderton Primary School) which would provide additional places in the Chadderton area and provide a resource centre for children with SEND. Due to more places becoming available the number of school appeals had significantly reduced from 227 primary and 330 secondary appeals heard for the September 2019/20 intake to 167 primary and 207 secondary appeals for September 2020/21 intake. In contrast to this, the number of late applications had increased for 2021 due to the COVID-19 lockdown and lack of face to face communication parents would receive from nurseries and primaries reminding parents to apply.

 

Members queried if Brexit was a factor affecting pupil numbers with families returning to their home Countries. It was noted that whilst it was a factor it was mainly COVID-19 restrictions causing  ...  view the full minutes text for item 6.

7.

Overview and Scrutiny Work Programmes 2020/21 - Outturn pdf icon PDF 217 KB

To present the Outturn Overview and Scrutiny Work Programme for the 2020/21 Municipal Year.

Additional documents:

Minutes:

The Committee considered a report which present the outturn Overview and Scrutiny Work Programme for the 2020/21 Municipal Year.

 

The Committee was reminded that each Overview and Scrutiny Committee (procedure rule 4.1) was required to prepare and maintain a Committee Work Programme and further required to collectively arrange for an Overview and Scrutiny Annual Report to be submitted to the Full Council for consideration.  A report was to be presented to a meeting of the Full Council to be held on 8th September 2021.

 

Attached to the report were:

 

Appendix 1 – Overview and Scrutiny Board Outturn Work Programme 202/21

Appendix 2 – Overview and Scrutiny Performance and Value for Money 
                      Select Committee Outturn Work Programme 2020/21

Appendix 3 – Health Scrutiny Committee Outturn Work Programme 2020/21

 

Submission of the outturn work programmes would bring a formal conclusion to the 2020/21 overview and scrutiny programme and complement the Annual Report submission to Council.

 

The Committee was advised that the three outturn reports were being submitted to the three current Committees due to the transfer of responsibilities that had occurred on implementation of the new overview and scrutiny arrangements in May 2021.

 

RESOLVED that:

 

1.    That the Performance Overview and Scrutiny Committee notes the Overview and Scrutiny Board Outturn Work Programme 2020/21, Overview and Scrutiny Performance and Value for Money Select Committee Outturn Work Programme 2020/21 and the Health Scrutiny Committee Outturn Work Programme 2020/21; and

2.    That the Performance Overview and Scrutiny Committee reserved the right to convene Joint meetings of the Scrutiny Committee when required.

 

8.

2020/21 Annual Statement of Accounts pdf icon PDF 2 MB

A report to present to the Committee the Council’s Statement of Accounts for the financial year 2020/21 including the revenue and capital expenditure outturn position.

Minutes:

The Committee gave consideration to a report which presented the 2020/21 Annual Statement of Accounts including the revenue and capital expenditure outturn position.

 

The Committee was informed that the overall revenue outturn position for 2020/21 was at a positive variance of £2.153m and would be credited to the General Fund balance, contributing to the Council’s financial resilience in future years. The deadline for the preparation of the 2019/20 Accounts had been extended due to the pandemic and had again been revised for 2020/21. Due to the multi-year impact of COVID-19, the deadline for the 2021/22 financial year had also been changed. The publication date for the final audited accounts for 2020/21 had been adjusted from 31st July 2021 to 30th September 2021 and the 2021/22 accounts would need to be published on 30th September 2022.

 

The Committee was advised that the Statement of Accounts had been considered at the Audit Committee on the 29th July 2021 where they were expected to be approved. However, although substantially completed, the audit work had not been finalised. It was agreed that delegation of the final approval of the Council’s Statement of Accounts, once there had been a resolution to the outstanding matters, would go to the Vice Chair of the Audit Committee having regard to the advice of the Director of Finance and the External Auditor.

 

The Committee were provided with the breakdown of the year end positions for each portfolio which were as followed:

 

·         People and Place Portfolio - there was a deficit of £4.456m against a revised budget of £87.923m. the adverse variance was mostly in the Economic Development service relating to the loss of income as a result of the COVID-19 pandemic. The final outturn of £4.456m was an improvement of £0.472m compared to the projected deficit of £4.928m at month 9 (31 December 2020). The reduced variance was due to the economic impact of the third lockdown being less severe than had been anticipated.

 

·         Community Health and Adult Social Care Portfolio - had a favourable outturn of £1.657m which represented an improvement of £3.245m compared to the forecast pressure of £1.588m reported at month 9. The variance movement was attributed to the cost of care provision being below expectations due to more financial support from the NHS funded Hospital Discharge Scheme and the additional contributions by the CCG to the cost of care.

 

·         Children’s Services Portfolio - as a whole recorded an overspend of £8.059m against a revised budget of £81.706m. The majority of the adverse variance (£7.784m) was within Children’s Social Care, primarily due to the cost of placements; out of borough in particular, and also additional staffing costs, mainly agency to address demand pressures arising from the pandemic. The adverse variance within Education, Skills and Early Years was £0.345m; the main drivers being the cost of SEND provision (including out of borough placements) and staffing costs. Preventative services recorded an underspend of £0.070m.

 

·         Communities and Reform Portfolio - seen an adverse variance of  ...  view the full minutes text for item 8.

9.

Revenue Monitor and Capital Investment Programme 2021/22 Quarter 1 - June 2021 pdf icon PDF 642 KB

To scrutinise the Council’s financial performance against the agreed budget.

Minutes:

The Committee gave consideration to a report which provided the Revenue Monitor and Capital Investment Programme 2021/22 Quarter 1 – June 2021.

 

The Committee was informed that the current forecast outturn position for 2021/22 was a projected deficit variance of £0.585m after allowing for approved and pending transfers to and from reserves. The position

included additional costs and pressures that have been identified by the Authority in this financial year as a direct result of the COVID-19 pandemic. The additional pressures included forecasts of both income shortfalls and additional expenditure that have impacted on the Authority’s budgets. The pandemic was continuing to affect nearly all aspects of Council service delivery; however, the most significant areas of concern are the People and Place, Children’s Services and Community Health & Adult Social Care Portfolios. Action was being taken and would continue for the remainder of the financial year to address variances and take mitigating action as detailed in the report.

 

The Committee was advised that the overall corporate position was partly being offset by the application of £7.737m general COVID support received from MHCLG, of which £0.741m has been effectively ring-fenced to Education, Skills and Early Years to support Home to School transport. The remaining £6.996m was available to mitigate against the £11.652m of costs identified as relating to the pandemic. where possible. However, management action has been initiated across all service areas to review and challenge planned expenditure and to maximise income.

 

The report outlined the most up to date capital spending position for 2021/22 to 2025/26 for approved schemes. The revised capital programme budget for 2021/22 is £88.075m at the close of Quarter 1, a net increase of £2.073m from the original budget of £86.002m. Actual expenditure to 30 June 2020 was £4.791m (5.44% of the forecast outturn). Without doubt the forecast position would continue to change throughout the year with additional re-profiling into future years.

 

RESOLVED that the report be noted.

 

10.

Update on Financial Administration in Local Authorities pdf icon PDF 112 KB

A report is to advise Members of the recent Section 114 notices and

associated reports issued by the Chief Finance Officers (Section 151 Officers) at two Local Authorities (the London Borough of Croydon and Slough Borough Council) and provide information on the recent capitalisation directions issued by the Ministry of Housing, Communities and Local Government to support the financial position of several Local Authorities during 2020/21 and 2021/22.

Minutes:

The Committee gave consideration to a report which provided an update on Financial Administration in Local Authorities.

 

The report advised the Committee of the recent Section 114 notices and associated reports issued by the Chief Finance Officers (Section 151 Officers) at two Local Authorities (the London Borough of Croydon and Slough Borough Council) and provided information on the recent capitalisation directions issued by the Ministry of Housing, Communities and Local Government (MHCLG) to support the financial position of several Local Authorities during 2020/21 and 2021/22.

 

The Committee were informed that during 2020, the Section 151 Officer at the London Borough of Croydon issued two Section 114 notices which limited the spending of the Council to statutory and contractual items. To balance its revenue budget for the financial year 2020/21, the Council relied on a substantial contribution in respect of anticipated loan interest from its wholly owned Housing Company Brick by Brick. However, the company did not achieve the level of construction it anticipated as per its business plan and was therefore unable to repay the loans and the interest due to the Council in the financial year 2020/21. The MHCLG Select Committee identified that the system for oversight of the partnerships within the Borough was poor and those Members who had a governance role (both Scrutiny and Audit) to hold the Executive to account, did not discharge their duty effectively. Reports presented to Scrutiny by Brick by Brick had key information that was not made available which should have been made available at the insistence of the Scrutiny Committee.

 

The Committee was also informed that on the 2 July 2021 the Interim Section 151 Officer at Slough Borough Council issued a Section 114 notice for Slough Borough Council. This followed the External Auditor only considering signing off the accounts for the financial year 2018/19 if an adjustment was processed which reduced the agreed level of general balances to £550k. The adjustment related to the Council overstating the income it expected to receive from a joint venture set up for commercial purposes. Such an adjustment impacted on the 2019/20 and 2020/21 accounts which were currently undergoing audit and could be subject to an adjustment which further reduces the level of general balances. The interim Section 151 Officer was of the view that the Council was effectively bankrupt and issued the Section 114 notice estimating that the level of general balances as of 31 March 2021 would be -£56m (a deficit of £56m). Effectively the interim Section 151 officer had identified that the Council did not set balanced budgets for the financial years 2018/19, 2019/20, 2020/21 and 2021/22.

 

In addition to the two Authorities who have had Section 114 Notices issued by their Section 151 Officer, the MHCLG agreed to capitalisation directions at the Authorities as followed:

      Peterborough City Council

      Eastbourne Borough Council

      The London Borough of Bexley

      Luton Borough Council

      Nottingham City Council

      Wirral Metropolitan Borough Council

      Redcar and Cleveland Unitary Authority

      Copeland  ...  view the full minutes text for item 10.

11.

PERFORMANCE OVERVIEW AND SCRUTINY COMMITTEE WORK PROGRAMME 2021/22 pdf icon PDF 124 KB

For the Committee to comment and note the Work Programme

Minutes:

The Committee received a report inviting consideration of the Committee’s Work Programme for 2021/22 as at August 2021.

 

RESOLVED that the Performance Overview and Scrutiny Work Programme 2021/22 be noted.

 

12.

Key Decision Document pdf icon PDF 81 KB

For the Committee to comment and note.

Minutes:

The Committee gave consideration to the latest Key Decision Document that had been published on the 20th August 2021.

 

RESOLVED that the Key Decision Document be noted.