Agenda and minutes

Virtual, Shareholder Committee - Friday, 7th August, 2020 3.00 pm

Venue: Virtual Meeting - https://www.oldham.gov.uk/info/200608/meetings/1940/live_council_meetings_online

Contact: Sian Walter-Browne

Note: Copy this link into your browser to watch the meeting - https://teams.microsoft.com/l/meetup-join/19%3ameeting_MGZkZDIzMGEtOWYzZC00MzYzLWE3YjMtOGQ2OTEyYzU3NTk5%40thread.v2/0?context=%7b%22Tid%22%3a%22112a0241-cf9f-4206-862d-c5721e573bf8%22%2c%22Oid%22%3a%22dea62adb-74d7-4df3-85a0-9472f1d3c540%22%2c%22IsBroadcastMeeting%22%3atrue%7d

Items
No.	Item
1.	Election of Chair View the background to item 1. The Panel is asked to elect a Chair for the duration of the Municipal Year 2020-2021. Minutes: RESOLVED that Councillor Fielding be elected Chair for the remainder of the Municipal Year 2020/21 and that Councillor Jabbar be elected Chair for the duration of the meeting.
2.	Apologies For Absence View the background to item 2. Minutes: Apologies for absence were received from Councillor Fielding.
3.	Urgent Business View the background to item 3. Urgent business, if any, introduced by the Chair Minutes: There were no items of urgent business received.
4.	Declarations of Interest View the background to item 4. To Receive Declarations of Interest in any Contract or matter to be discussed at the meeting. Minutes: There were no declarations of interest received.
5.	Public Question Time View the background to item 5. To receive Questions from the Public, in accordance with the Council’s Constitution. Minutes: There were no public questions received.
6.	Minutes of Previous Meeting PDF 202 KB View the background to item 6. The Minutes of the Shareholder Committee held on 23^rd March 2020 are attached for approval. Minutes: RESOLVED- That the minutes of the Shareholder Committee meeting held on 23^rd March 2020 be approved as a correct record.
7.	Proposed Change of Auditors for 2019-20 PDF 118 KB View the background to item 7. Minutes: The Committee gave consideration to a report of the Chief Operating Officer, Unity Partnership, which sought approval to change the auditors for the Unity Partnership and to appoint the Council’s auditor, Mazars to conduct Unity’s audit for 2019-20. The Committee were informed that the proposal had been approved by the Board of Directors, however under the Articles of Association, this matter was reserved for the Committee to agree. Options/Alternatives Option 1 – To agree the recommendations Option 2 – Not to agree the recommendations RESOLVED – That: 1. The requirement for the Committee to agree a change of auditors be noted. 2. The appointment of Mazars as auditor for Unity Partnership be approved.
8.	Unity Partnership Limited Annual Report 2019/20 PDF 1018 KB View the background to item 8. Minutes: The Committee gave consideration to a report of the Chief Operating Officer, Unity Partnership, which provided them with a consolidated End of Year report has now been produced for the full 2019/20 period. The Committee noted this had been considered and approved by the Board of Directors. Members were informed that Unity Partnership Limited (the Company) provided regular updates on service delivery, financial reporting and performance to Directors at the routine Board meetings. The Shareholder Committee considered matters and decisions that were reserved to Shareholders and received a summary of Company key activity and performance following the end of the financial year. This was separate to the formal Annual Return and Full Company Accounts for a Limited Company which was required to be sent to Companies House, as directed under Companies Act 2006. A consolidated End of Year report had been produced for the full 2019/20 period and had been considered and approved by the Board of Directors. This was before the Shareholder Committee for information. Overview & Scrutiny (O&S) had also asked for a report on Unity annual performance, an ongoing action from last year. It was proposed that the report may provide a suitable document for consideration by O&S. Members thanked the Chief Operating Officer for the detailed information contained in the report. Options/Alternatives considered Option 1 – Note the information Option 2 – Do nothing RESOLVED that: 1. The information within the report be noted. 2. That the report provided a general summary and also an overview of operational delivery across each of the Unity service areas plus a financial summary and key performance outcomes be noted. 3. That the report be presented to Overview & Scrutiny (O&S) for their information and overview be agreed.