Agenda and draft minutes

RESOLVED – That Councillor Chauhan be elected Chair for the duration of the meeting.

Apologies for absence were received from Majid Hussain, Kate Rigden, Gerard Jones and Mike Barker.

The Minutes of the meeting of the Commissioning Partnership Board held on 27^th January 2022 are attached for approval.

RESOLVED - That the minutes of the meeting held on 27^th January 2022  be approved as a correct record.

There were no public questions received.

Consideration was given to a report of the Managing Director Community Health and Adult Social Care (DAS) which sought approval to vary and formalise a six month extension the Construction Framework, Disabled Facilities Grant agreement due to expire on 31^st May 2022 with a further option to extend.

The Framework agreement was for the provision of level access showers and showers over baths, which were the most common types of adaptations undertaken.

A further approval was sought to delegate authority to the Director of Adult Social Care in consultation with the Cabinet Member for Health and Social Care to approve the tender procedure and award a new Framework Agreement on completion of the tender award to prevent further delays.

Scoping had begun to the re-tender the provision however due to the impact of Covid, officers had ben prioritising the continuation of delivering essential services which had delayed the design and implementation on the process.

Option alternatives considered

Option 1 – Allow the Framework Agreement to expire and cease provision

Option 2 – To approve a six month extension to the Framework Agreement and give delegated approval to the Director of Adult Social Care in consultation with the Cabinet Member for Health and Social Care to award the Framework contract to the successful contractors.

RESOLVED – That:

1.    A six month extension to the Framework Agreement for the provision of adaptations for construction related works to domestic properties for residents with disabilities be approved.

2.    Delegated authority be given to the Managing Director Community Health and Adult Social Care in consultation with the Cabinet Member for Health and Social Care to approve a tender procedure in accordance with the Contract Procedure Rules, and to award a new Framework Agreement to the successful contactors

Consideration was given to  a report of the Managing Director Community Health and Adult Social Care which sought approval to extend a contract for the provision of stairlifts, ceiling track hoists, vertical and step lifts and gantry hoists for a further final year, from 1^st June 2022 to 31^st May 2023.

The provision is funded from the Disables Facilities Grant capital allocation within the Better Care Fund. The original contract provided the ability to extend the arrangement for the final year in line with the recommendations within the report to start a new service from the 1^st June 2023.

The following future actions were also recommended:

·         Clear Key Performance Indicators must be agreed with the provider and monitoring was to take place.

·         A working Group to be set up involving the procurement team at an early stage ensuring no further extension to the original contract

·         Appropriate consultation was undertaken at pre-procurement stage with the provider market.

Option/alternatives considered

Option 1 – Not to approve the contact extension and allow the provision to cease.

Option 2 – Not to extend the current contract and retender the provision solely for Oldham.

Option 3 -  To extend the current contract by a further year.

RESOLVED – That the Commisisoing Partnership Board could consider the commercially sensitive information contained at Item 10 before making a decision.

That, in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they contain exempt information under paragraph 3 of Part 1 of Schedule 12A of the Act, and it would not, on balance, be in the public interest to disclose the reports.

RESOLVED that, in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they contain exempt information under paragraphs 3 of Part 1 of Schedule 12A of the Act, and it would not, on balance, be in the public interest to disclose the reports.

The Commissioning Partnership Board gave consideration to the commercially sensitive information in relation to Item 8 -Contract extension request for the provision of stairlifts, ceiling track hoists, vertical and step lifts and gantry hoists in domestic properties where residents have disabilities.

RESOLVED – That the current contract for provision of stairlifts, ceiling track hoists, vertical and step lifts and gantry hoists in domestic properties where residents have disabilities, be extended for a further year from 1^st June 2022 to 31^st May 2023.