Agenda and minutes

Cabinet Sub-Committee (LIF)
Monday, 23rd January, 2012 5.00 pm

Venue: Lees Suite, Civic Centre, Oldham, West Street, Oldham, OL1 1NL. View directions

Contact: Liz Frier  0161 770 4705

Items
No. Item

1.

Election of Chair

The Panel is asked to elect a Chair for the duration of the meeting.

Minutes:

RESOLVED: That Councillor McMahon be elected as Chair of the sub-committee for the remainder of the Municipal Year.

 

2.

Apologies For Absence

Minutes:

There were no apologies for absence received.

3.

Declarations of Interest

To Receive Declarations of Interest in any Contract or matter to be discussed at the meeting.

Minutes:

There were no declarations of interest received.

4.

Urgent Business

Urgent business, if any, introduced by the Chair

Minutes:

There were no items of urgent business received.

5.

Public Question Time

To receive Questions from the Public, in accordance with the Council’s Constitution.

Minutes:

RESOLVED: There were no public questions received.

6.

District Investment Fund Bids pdf icon PDF 109 KB

Additional documents:

Minutes:

The Cabinet sub-committee gave consideration to a report that provided details of District Investment Fund bids. The Council had committed a resource of £360,000 to provide funding for Capital projects that had met local need as identified in the district plans of each District. The bids had been considered by the Capital Investment Programme Board and officer comments and recommendations for each of the bids were detailed within the report at appendix 2.

Councillor McMahon advised the meeting that 18 bids had been submitted in total and subject to Cabinet and Council approval there was provision within the capital programme to commit a resource of £720,000  (years 1 and 2) to provide funding for the bids submitted.

Members agreed consider the bids in line with the following principles:

  • Equity and fair share for all bids submitted.
  • Fair geographical coverage in light of existing facilitates
  • All bids would need to be submitted in line with the financial framework of the Council.
  • The District Partnerships would cover/provide revenue funding
  • A lead councillor be allocated for each bid from the District Partnership.
  • Any schemes put forward by the District Partnership would include 10 per cent match funding from the Committee.
  • Bids that referenced external funding sources would be approved subject to the confirmation of the funding and reviewed after 12 months.

RESOLVED: That:

  1. The terms of reference and principles be approved.
  2. That subject to approval from Cabinet and Council the total resource committed to the fund was £720,000.

 

 

7.

Failsworth and Hollinwood - Failsworth Cemetery £70,0000

Minutes:

Consideration was given to a bid of £70,000 for works at Failsworth Cemetery including improvements to the entrance, replacement and improvements to the fencing and footpath in the adjacent public Right of way and establishing an area to accommodate approximately 600 graves.

A capital bid had been submitted for £50,000 and the District Partnership had identified £15,000 form the 2010/11 budget and £15,000 from the 2011/12 budget.

RESOLVED: That £70,000 of District Investment funding be approved subject to confirmation of £50,000 from the Capital Improvements Programme Board and the principles agreed at Item with the exception of the revenue funding requirement from the District Partnership that would be covered through income generated through sale of plots.

 

8.

Chadderton - Coalshaw Green Skate Park £50,000

Minutes:

Consideration was given to a bid of £50,000 to improve and update the skateboard park in Coalshaw Green Park, Chadderton. Members were advised that the park and surrounding area was a hot spot for anti-social behaviour and the development of the facility would help to promote health and well being and reduce anti-social behaviour. A modern and attractive facility would help the District Partnership and partner agencies make a connection with young people.

RESOLVED: That £45,000 District Investment funding be approved for the improvements and update of the Park subject to a contribution of £5,000 (10%) from the District Partnership budget and the principles agreed at Item 5 of the agenda, with the exception of the revenue funding which is covered as there was an existing facility that was being upgraded.

 

9.

Chadderton - Rugby MUGA Playing Fields £68,000

Minutes:

Consideration was given to a bid of £68,000 in relation to the redevelopment of Melrose Playing Fields (The home of Hollinwood ARLFC). Members were advised that the funding would contribute to the redevelopment of the playing field as a sports and recreational facility for use by club and wider community. The meeting was advised that the development of the facility would help to promote the health and well-being of the district and reduce anti-social behaviour.

RESOLVED: That £61,000 of District Investment funding be approved for the redevelopment of the playing fields subject to a contribution of £7,000 (10%) from the District Partnership budget and the principles agreed at Item 5 of the agenda.

 

10.

Royton, Shaw and Crompton - Bullcote Green £50,961

Minutes:

The Cabinet sub-committee gave consideration to a bid for £50,961 funding for the refurbishment of Bullcote Green bowling fields and portacabin. Members were advised that the bowling green had severe problems with drainage and bowling clubs had refused to use it. The funding would enable investigations to take place at the site and refurbishment. 

RESOLVED: That £46,000 of District Investment funding be approved for the refurbishment of Bullcote Green and the portacabin subject to a contribution of £4,961 (10%) from the District Partnership budget and the principles agreed at Item 5 of the agenda.

 

11.

Royton, Shaw and Crompton - Clayton Playing Fields £58,982

Minutes:

 Consideration was given to a scheme for the provision of 6 changing rooms, plus a shower and toilet facilities at Clayton Playing Fields. Members were advised that the project would benefit the whole Borough as there was no current provision for grassroots football anywhere else. The application stated there was match funding secured by way of S.106 agreement of £29,360.03.

RSEOLVED: That £24,621.47 District Investment funding be approved for the changing rooms and toilet facilities, subject to the principles agreed at Item 5 of the agenda, with the exception of the revenue funding, covered by the central council budget as it was a Boroughwide facility and the match funding requirement that was covered by the S106 agreement.

 

12.

Royton, Shaw and Crompton - Dunwood Park £65,000

Minutes:

Consideration was given to a bid for funding in relation to Dunwood Park. The park had been awarded a Parks for People Heritage Lottery Fund (HLF) grant to refurbish the park and increase the number and range of users. An identified needs gap of facility for children and young people was to be filled by a woodland playscape. The playscape was an approved purpose in line with the HLF contract, but tenders received were over budget and the playscape was removed as a discrete project from the parkland tender to bring it in line with parkland budget. This was based on positive conversation with Viridor who administer the Landfill credit fund. A bid was submitted but subsequently turned down. The project required £65,000 to deliver the playscape otherwise the project would be in jeopardy of not fulfilling the contract with HLF.

RESOLVED: That £65,000 District Investment funding be approved for the playscape subject to the principles agreed at Item 5 of the agenda, with the exception of the revenue funding, covered by the central council fund as part of the Lottery agreement.

 

13.

West Oldham - Bardsley Playing Fields £60,000

Minutes:

 Consideration was given to a bid for funding to carry out drainage works at Bardsley Playing fields located adjacent to Keb Lane. Over Autumn and Winter the pitch could not be used for 6 months due to boggy conditions and had fallen into disuse for formal sports. Members were advised that preliminary investigations had been carried out and a survey undertaken with recommendations for remedying the problem the project cost of £60,000 was based on the recommendations.

RESOLVED: That £54,000 District Investment funding be approved for the drainage works, subject to a contribution of £6,000 (10%) from the District Partnership and the principles agreed at Item 5 of the agenda.

 

14.

West Oldham - Berriesfield Children's Play Area £80,000

Minutes:

Consideration was given to a bid for £80,000 in relation to Berriesfield to install a young childrens play area in the well used recreational space in Westwood.  The recreational area is located in a densely populated area within the most deprived ward in Oldham. 

Members were advised that Councillors invested in new goal posts, funded football coaching, and the District Partnership funded the installation of street lighting columns and benches.  This had made the park more accessible for families.  There were no children’s play facilities in the locality - the closest were located across the bypass at Westwood Park, however, this facility has since been decommissioned due to health and safety concerns.  A play facility in this area would increase the interaction between parents and children, as well interaction between communities.

RESOLVED: That

  1. £63,000 of District Investment funding be approved for the children’s play area, subject to £7,000 (10%) contribution from the District Partnership and the principles agreed at Item 5 of the agenda.
  2. A further £10,000 funding would need to be found by the District Partnership. If this funding was not approved within 12 months the monies would be returned to the District Investment fund.  Alternatively the scheme could be reduced to £70,000.

 

15.

West Oldham Holts Village Community Allotments £50,000

Minutes:

Consideration was given to a bid for funding of £50,000 for a local community allotment site in Holts Village.  Members were advised that discussions had taken place involving ward members and a preliminary scheme had been discussed with Parks.  Asset management had since advertised the specified open space site (adjacent to Wildmoor Avenue) for disposal.  Holts EMB were in the process of forming an Allotment Society to progress the license for the land. 

A planning application would need to be registered for change of use of land.  This application was to fund the initial infrastructure works required for the site - landscaping, fencing, paths, and water.  The project had been discussed with local services and agencies.

RESOLVED: That £45,000 District Investment funding be approved for the development of the allotments site subject to a contribution of £5,000 (10%) from the District Partnership, all necessary approvals and the principles agreed at Item 5 of the agenda, with the exception of the revenue funding which would be covered by the plot holders association once formed.

 

16.

West Oldham - Tudor Street Floodlights £35,000

Minutes:

Consideration was given to a bid for £35,000 to install floodlighting at the Tudor Street kick pitch and to install an additional lighting column for the car ark at Wellington Road. Members were advised that the pitch was useful community resource that could be utilised by some of the Boroughs most deprived citizens. Located in a densely populated area pitch provided a good sports facility and large recreational space tor the whole community. 

Tudor Street Community Group (TSCG) had been formed and constituted to ensure the long term benefits of the facility and included ward Councillors, St Thomas School (location of the facility), local community sports groups, local residents, and housing providers.

RESOLVED: That £31,500 of District Investment funding be approved for the installation of floodlighting subject to a contribution of £3,500 (10%) from the District Partnership budget and the principles agreed at Item 5 of the agenda.

 

 

17.

Saddleworth and Lees - Allotments £30,000

Minutes:

Consideration was given to a bid for District Investment Funding for £30,000 for the development of additional allotments due to the high demand and waiting lists in the District.  Members were advised that a working group was in the process of helping residents to identify sites with potential (on both private and Council owned land) and working with communities to establish allotment societies who could manage and sustain allotments moving forward. The District Partnership had invested £12,000 from its budget to support legal and basic set up costs but further investment was needed to develop future infrastructure works once sites have been identified.

RESOLVED: That £27,000 of District Investment funding be approved for the development of additional allotments, subject to a contribution of £3,000 (10%) from the District Partnership budget and the principles agreed at Item 5 of the agenda. The amount would be clawed back if sites had not been identified within 12 months.

 

18.

Saddleworth and Lees - Uppermill Car Park £91,000

Minutes:

 Consideration was given a bid for £91,000 of District Investment funding for improvements to Uppermill Car Parks.

  • Extension of the Museum car park in Uppermill Village Centre into the verge adjacent to the car park to provide 20 additional parking spaces (from 34 to 54 spaces).
  • Increase in number of disabled spaces on the car park to 4 (in line with guidance).
  • Resurfacing and re-lining of the Smithy Lane car park to improve the surface and create additional spaces.

Members were advised that the proposal would re-locate the disabled spaces to increase accessibility to the health centre.

Members agree that the District Investment Fund was not the correct funding source for the repairs.

RESOLVED: That:

1.      The bid for the Uppermill car parks be declined

2.      The proposals for Uppermill car park improvements be referred to the Economy, Places and Skills Directorate and a report be prepared in relation to the improvements.

 

19.

Saddleworth and Lees - Footpaths £30,000

Minutes:

Consideration was given to a bid for District Investment Funding for £30,000 in relation to a footpath improvement project.

Members were advised that the project would enable investment and improvements to be made to the minor highway network in Saddleworth and Lees including public paths and ways, unsealed roads (Green Lanes) and the linear park network. Priority would be given to those routes which meet the most demand in terms of links to wider networks or require urgent work to prevent further erosion.

If funding was made available a detailed programme of works would be developed and delivered jointly through the Public Rights of Way Officer, Unity Partnership and the Council's Senior Development Officer, Green Spaces Team. Any volunteer opportunities would also be explored, in particular for the surveying work required and potentially in the delivery of the improvement works.

RESOLVED: That £27,000 of District Investment funding be approved for footpath improvements subject to a contribution of £3,000 (10%) from the District Partnership budget and the principles agreed at Item 5 of the agenda.

 

 

20.

East Oldham - Beckett Meadows £87,263 or £45,550

Minutes:

Consideration was given to a bid for District Investment funding to fund a scheme which would provide a Multi Use Games Area (MUGA) on the Beckett Meadows area of Clarksfield.

Members were advised that this was an area with a high number of young people, but little in terms of formal open space provision and a recent local petition has shown strong support for such a scheme.
There were two options available for consideration.

Option 1 £87,263 - a multi use games area (MUGA), including new surfacing, pathways round the exterior, benches, etc.

Option 2 £45,550 placed the MUGA fencing and goals on the existing grass surface, and improve the quality and drainage of this surface. The meeting was advised that whilst option 1 would naturally be preferable, option 2 provided a high quality play space, and would allow for future funding to be sought to upgrade the surface, if deemed necessary.

RESOLVED: That £41,000 of District Investment funding be approved for the multi use Games area (MUGA) subject to a contribution of £4,550 (10%) from the District Partnership budget and the principles agreed at Item 5 of the agenda.

 

 

21.

East Oldham - Clarksfield Pitch £73,000

Minutes:

Consideration was to a bid for District Investment Funding for £73,000 to provide a formal play space for an area lacking in such provision. This would help to reduce anti-social behaviour, by providing a safe environment in which to engage in positive activities.

Members were advised that the land was a low quality kick about area and work had been underway for some time to develop proposal for a mini park in the centre of Clarkesfield based at the primary school. It would also help to improve healthy lifestyles, by encouraging young people to engage in physical exercise and bring back into use a neglected area of land and to provide a kick-start for the much wider planned scheme for the site, to incorporate facilities that will cater to all sections of the community.

The development of the management group will mean that there would an active role for local people in shaping the use and development of this land.

RESOLVED: That £65,000 of District Investment funding be approved for the mini park subject to:

  1. The District Partnership consulting with the community and providing evidence that there was community support in relation to the proposed site of the play area and the decommissioning of the play area at Arundul Street within 12 months.
  2. A contribution of £8,000 (10%) from the District Partnership budget
  3. All other funding as detailed within the report.
  4. The principles agreed at Item 5 of the agenda.

 

 

22.

East Oldham - Derker and St.Mary's Environmental Improvements £18,821

Minutes:

Consideration was given to a bid £18,821 to provide works to repair damage by heavy traffic on the roads in Derker.

Members were advised that the grass verges and roads as detailed within the report had been damage. At a time when the District wanted developers to look at favourably at sites in Derker and the bid would help to make improvements and have the desired outcome which was to attract investment into Derker. Works would include a mixture of replacement of grass verges with tarmac, reinstatement of verges and protection of verges with bollards.

Members agreed that the District Investment Fund was not the correct funding source for the repairs.

RESOLVED: That

  1. The bid be declined due to not fulfilling funding requirements as a capital project.
  2. The project be referred to the Economy, Places and Skills Directorate and the relevant department for action.

 

23.

East Oldham - Greenacres Playing Fields £50,000

Minutes:

Consideration was given to a bid for District Investment funding of £50,000 for a project to redevelop neglected former rugby pitches to provide match quality facilities for football and other sports, including dancing, baseball and fishing.  Members were advised that the initial works would be to level the pitch area and install drainage for 1 adult and two junior football pitches and there were plans for changing rooms, for both boys and girls.  Footpaths on the site would be remodelled and maintained for walkers and it was intended that eventually the existing wetland area will accommodate a fishing pond.

The club was seeking grants from major funders and needed help to raise the match funding.

RESOLVED: That £45,000 of District Investment funding be approved for the redevelopment of the pitch subject to a contribution of £5,000 (10%) from the District Partnership budget and the principles agreed at Item 5 of the agenda.

 

24.

East Oldham - Pitt Street Play Area £80,000

Minutes:

Consideration was given to a bid for District Investment funding for £80,000 for a new play area on a spare piece of land adjacent to Pitt Street Glodwick.

Members were advised that residents in this area had reported that there was preference for a play space for young children within walking distance from their homes.

RESOLVED: That due to the proximity of Alexandra Park to Pitt Street, the bid be declined.