Agenda and minutes

There were no apologies for absence received.

Question received from Mr Matthew Broadbent:

In 2024, a photo published in the press showed Cllr Marc Hince wearing an army uniform decorated with Nazi swastikas, which he called a one-off. A later video emerged on social media in which he wears the same uniform, and four others captured him making statements such as, ‘Vote right, keep white’, calling foreigners ‘savages’, and joking about Black people shining shoes. Does the Leader retain confidence in Cllr Hince as planning committee chair, per the Seven Principles of Public Life, and why was he chosen over experienced Labour councillors to chair the committee?

Councillor Shah, Leader of the Council and Cabinet Member for Growth replied, that it wasn’t her role to explain for the behaviour and actions of members who were not in her group. The actions detailed in Mr Broadbent’s question occurred many years before Councillor Hince became an elected Member of Oldham Council. It was suggested that if the questioner had issues with Councillor Hince, in this regard, that he takes them up directly with him.

The Minutes of the meetings of the Cabinet held on 21^st July 2025 and 8^th September 2025, are attached for approval.

Resolved:

That the minutes of the meetings of the Cabinet held on 21^st July 2025 and 8^th September 2025, be approved as correct records.

A report providing an update, as at 30^th June 2025 of the Council’s 2025/26 forecast revenue budget position, the financial forecast of the Dedicated Schools Grant and the Housing Revenue Account, alongside the financial position of the capital programme together with the revised capital programme 2025/26 to 2029/30.

The Cabinet considered a report of the Director of Finance that provided members  with an update, as at 30^th June 2025 (end of Quarter 1 2025/26) of the Council’s 2025/26 forecast revenue budget position, the financial forecast of the Dedicated Schools Grant and the Housing Revenue Account (at Annex 1, to the submitted report) alongside the financial position of the capital programme together with the revised capital programme 2025/26 to 2029/30 (at Annex 2, to the submitted report).

In terms of the Revenue Position, the forecast overspend position for 2025/26 at the end of Quarter 1 was estimated to be £20.822m without any mitigation to bring expenditure down. As this financial monitoring report reflected the financial position at the end of Quarter 1, it could be regarded as an early warning of the potential year end position if no further action was taken to reduce net expenditure. As with previous early period monitoring reports, a cautious approach is generally taken when preparing forecasts. In particular, assumptions were made that vacant positions will be filled successfully, which as the year progresses did not always transpire. The management actions initiated in 2024/25 across all service areas had continued into 2025/26 with further mitigations to reduce the in-year pressure identified. Details were included in Annex 1 tot eh submitted report. These mitigations had been, or were in the process of being, implemented and it was anticipated that by the financial year end, the current outturn deficit position should have reduced.

Information on the forecast year end position of the Dedicated Schools Grant (DSG), and Housing Revenue Account (HRA) was also outlined in the submitted report.

Regarding the Capital Position, the submitted report outlined the most up to date capital spending position for 2025/26 to 2029/30 for approved schemes. The revised Capital Programme budget for 2025/26 was £116.579m, at the close of Quarter 1. The actual expenditure to 30^th June 2025 was £10.553m (9.05% of the forecast outturn).

Options/Alternatives:

a.    To consider the forecast revenue and capital positions presented in the report including proposed changes.

b.    To propose alternative forecasts

The Preferred Option was Option a.

Resolved:

That the Cabinet:

1.    Notes the contents of the report.

2.    Notes the forecast revenue position, at the end of Quarter 1 202526, at £20.822m with mitigations in place to reduce expenditure as detailed at Annex 1, of the submitted report.

3.    Notes the forecast positions for the Dedicated Schools Grant and Housing Revenue Account.

4.    Approves the revised Capital Programme for 2025/26, including the proposed virements and the forecast for the financial years to 2029/30 as at the end of Quarter 1 as outlined in Annex 2 of the submitted report.

A report seeking approval to formally accept an award from the Home Office for the period 2025/26.

The Cabinet considered a report of the Assistant Director of Community Safety and Cohesion, that sought approval to formally accept an £898,800 award from the Home Office in Asylum Dispersal Grant for the period 2025/26.

The Cabinet was advised that the Council had been awarded £898,800.00 in respect of Asylum Dispersal Grant.  This was an annual payment for the financial year 1^st April 2025 to 31^st March 2026 and was paid by the Home Office to local authorities to facilitate Local Authorities to assist with costs of supporting Asylum Seekers. 

The Asylum Dispersal Grant is a 'burdens' grant to mitigate the pressure of asylum dispersal and therefore does not have to be spent specifically or solely for expenditure on asylum seekers. 

Options/Alternatives considered:

Option 1 - to Accept the grant award of £898,800.  This will enable the council to mitigate the pressure on services and provide further funding to increase capacity in services to support Oldham residents.

Option 2 – Do not accept the grant award of £898,800.  At a time of increasing pressures on services this would mean that the option to provide additional capacity in services would be lost.

Option 1 was the preferred Option.

Resolved:

That Cabinet agrees to accept the Asylum Grant Dispersal award of £898,800, form the Home Office, that will enable the council to mitigate the pressure on services and provide further funding to increase capacity in services to support all Oldham residents.

A report seeking approval to enact an option to extend the contract for the Young People’s Sexual Health and Substance Misuse Service by a period of two years, from 1^st April 2026.

The Cabinet received a report of the Director of Public Health that was seeking approval to enact an option to extend the contract for the Young People’s Sexual Health and Substance Misuse Service by a period of two years, from 1^st April 2026 to 31^st March 2028, as per the provision made in the original award of the contract for the delivery of the service.

The Cabinet was informed that having a high functioning sexual health and substance misuse offer for young people was an essential component of the range of activity required to achieve better health amongst the general population and to reduce demand on health and social care services. As per Public Health funding conditions and mandated responsibilities, we are required to deliver drug and alcohol services and ensure access to sexual health services for young people.

In January 2021, the contract for the provision of Young People’s Sexual Health and Substance Misuse Service was awarded to Early Break (in partnership with HCRG Care Group and The Proud Trust) for an initial period of three years (from 1^st April 2021 to 31^st March 2024) with an option to extend for a further period of two years plus two years dependent on performance, achievement of key performance indicators (KPIs), continued funding and local need. A contract extension of two years was subsequently approved for 1st April 2024 to 31^st March 2026.

The provider had been delivering the service to the requirements, as set out in the specification and meeting the specified performance requirements. They had received positive feedback from service users and professional partners.

It was proposed that the cabinet approve the option to extend the contract with the current provider by a final two years (up until 31^st March 2028) to ensure the continuation of high-quality service provision for our local young people. The total value of the proposed two-year extension would be £940,500 (£470, 250 per year).

Options/Alternatives considered:

Option 1: To enact the provision to extend the current contract for a period of 2 years from 1^st April 2026 to 31^st March 2028 (to complete a total contract length of 7 years).

Option 2: To extend the current contract by three months from 1^st April 2026 to 30^th June 2026, to allow for a competitive tendering process to be undertaken.

Option 3: To not extend the current contract or conduct a further tendering exercise and no longer have a specific young people’s sexual health and substance misuse service but instead combine these elements into existing adults’/all age provision.

Option 1 was the preferred Option.

Resolved:
That the Cabinet agrees to the proposal, detailed in the submitted report, to enact the provision to extend the current contract for a period of two years from 1^st April 2026 to 31^st March 2028. This would ensure that there was continued delivery of drug and alcohol services and ensure continued access to sexual health services for young people  ...  view the full minutes text for item 8.

Approval from the Cabinet is sought to proceed with a procurement process for the re-tendering of Care at Home services, with the implementation of new arrangements effective from 1^st April 2026.

The Cabinet considered a report of the Diretor of Adult Social Care/DASS which explained that the  Council's current contractual arrangements for the delivery of Care at Home, Extra Care and Specialist Care at Home Flexible Purchasing System had commenced on 1^st April 2019 and, following the use of a two-year extension option, were due to expire on 31 March 2026.

Care at Home services were a critical component of the Council’s statutory duties under the Care Act 2014, providing essential care and support to adults in Oldham with eligible needs. These services enabled some of the borough’s most vulnerable residents to live independently and safely in their own homes.

To ensure continuity of service delivery beyond March 2026 and to meet statutory obligations, a full open tender process was to be undertaken in line with the Council’s Contract Procedure Rules. This would allow the Council to establish new contractual arrangements which reflected current and future service requirements, market conditions, and strategic objectives.

Recommissioning the service through a full competitive process would also support improvements in service quality and provide alignment with both local priorities and best practice in home care provision.

Approval was sought from the Cabinet, to proceed with the procurement process for the re-tendering of Care at Home services, with the implementation of new arrangements effective from 1^st April 2026.  The proposed procurement would follow a compliant route in accordance with both the Council’s Contract Procedure Rules and PA23 Regulations and were designed to reflect current and future demand, market capacity, and best practice in domiciliary care.

These commissioning and procurement activities were critical to ensure the Council can continue to meet its statutory duties under the Care Act 2014, delivering timely, person-centred care that promotes independence and supports the wider health and social care system in Oldham.

Options/Alternatves considered:

Option 1: to allow the existing Care at Home contract to cease on 31^st March 2026 and continue with current providers delivering Care at Home and related services through ad hoc commissioning without retendering or establishing a new contractual agreement.

Option 2: Proceed with a full procurement exercise for the delivery of Care at Home and associated services in Oldham via an Open Tender process using the Open or Competitive Flexible Procedure model. This will replace the current Flexible Purchasing System (FPS), which expires on 31 March 2026. And Delegate authority to the Director of Adult Social Services and Community Commissioning to award the final contracts following the completion of the procurement process.

Option 3: Allow the existing Care at Home contract to expire on 31 March 2026 without replacement.

Option 2 was the preferred Option.

Resolved:

1.    That the Cabinet grants approval for the Director of Adult Social Care Services/DASS, on behalf of the Council, to proceed with a full procurement exercise to establish a new framework agreement for Care at Home and related services, including Care at Home, Extra Care support and night provision (Night Van). This Framework will replace the existing  ...  view the full minutes text for item 9.

A report setting out the current issues and position regarding Houses in Multiple Occupation (HMOs) across the borough, in response to the recent motions that were presented to full Council.

The Cabinet received a report of the Executive Director of Place/Deputy Chief Executive which set out the current issues and position regarding Houses in Multiple Occupation (HMOs) across the borough. The report was presented  in response to recent motions that were presented to full Council, on 16^th July 2025, regarding this matter and the report also provided information to Members on the options available to introduce a boroughwide Article 4 Direction, to remove the permitted development right allowing the conversion of dwelling houses (Use Class C3) into HMOs for up to six residents (Use Class C4).

Over the last few years, and more recently through council motions, members have highlighted their concern with the number of Houses of Multiple Occupancy (HMOs) that are currently being introduced across the borough. It is recognised that HMOs provide a much-needed source of housing for various groups in need within the borough, including young people, students, and single person households. However, poorly managed and maintained HMOs, especially where clusters of HMOs arise in one place, can have a detrimental impact on local areas. 

To address these concerns, where appropriate, the Council can adopt an Article 4 Direction to remove the permitted development rights that enable a C3 dwelling to be converted to a C4 “small” HMO. This would require such conversions to first apply for planning permission for the change of use.  Requiring the submission of a planning application for such proposals will not necessarily reduce the number of C4 HMOs being created, but it does allow for the proper consideration of the effects of a proposed HMO on an area's amenity and local community, before issuing any planning permission and, in doing so, we are able to influence the quality of the HMO through the planning process. 

The submitted report:

·         Outlined the recent motions presented at council on the 9 April and subsequently 21 July 2025 on the introduction of an Article 4 Direction for HMOs.

·         Sets out the legislation regarding Article 4 Directions and the process for implementation.

·         Outlines the current position and evidence regarding HMOs across the borough.

·         Identifies the options available for the introduction of an Article 4 Direction for HMOs, specifically whether it focuses on specific areas or is boroughwide.

The Cabinet was advised that informed by the evidence presented in the submitted report, the preferred option was to introduce a Non-Immediate Article 4 Direction on Houses of Multiple Occupation that would be implemented on a borough-wide basis. If this was to be agreed, a period of consultation from 29^th September to 9^th November 2025 for six weeks will take place, after which the Cabinet Member for Neighbourhoods would then be requested to consider whether to confirm the Direction and bring it into effect on 1^st January 2026, having considered all consultation comments received.

Further to the recommendations that were presented in the submitted report, the meeting was advised of an update to recommendation three to read as follows: ‘Consider that a further report  ...  view the full minutes text for item 10.

A report that seeks acceptance of capital grant funding towards the towards the delivery of two major projects in Oldham.

The Cabinet received a report of the Executive Director of Place/Deputy Chief Executive that requested Members to formally accept capital grant funding of £7.3m from CRSTS1 towards the delivery of two Oldham projects:

·         Oldham Edge and Higginshaw Active Travel Link

·         Oldham Town Centre Sustainable Connectivity Links

The Greater Manchester Combined Authority (GMCA) had agreed to reprioritise £190 million of CRSTS1 capital funding to address underspend and delivery challenges.  This strategic adjustment supports the Bee Network, active travel and integrated transport goals across the region.

As part of this process, 35 local authority-led schemes have been identified across GMCA, totalling £89.5 million in reprioritised funding.  For Oldham, funding has been awarded for the development of Outline and Full Business Cases (OBC/FBC) for:

·         Oldham Edge and Higginshaw Active Travel Link

·         Oldham Town Centre Sustainable Connectivity Link

These schemes were aligned with Oldham’s strategic transport objectives and growth and supported wider GMCA ambitions for sustainable mobility and inclusive growth.

The allocation of funding was intended to enable detailed design work and the commissioning of professional services to meet funding conditions and ensure readiness for future delivery stages.  Cabinet approval is sought to integrate this additional resource into the transport capital programme and proceed with procurement and scheme development.

Furthermore, they complemented Oldham’s current CRSTS1 schemes, that have already received funding:

·         St Mary’s Way

·         Mumps

·         Broadway to Rochdale Canal Link

·         Park Road / Kings Road

Options/Alternatives considered:

Option 1 - That the grant offer from the CRSTS1 for the two schemes referred to, in the submitted report, be accepted, that a Grant Funding Agreement be entered into with TfGM for this funding and scheme development and that the additional funding is incorporated into the Transport Capital Programme for 2025/26 onwards and utilised to support council teams and procure external support to deliver the two schemes.

Option 2 – That the grant offer from the CRSTS1 for the two schemes referred to, in the submitted report, be not accepted. If the funding were not accepted and utlised in accordance with the subsequent Grant Funding Agreement and timescales of CRSTS1, the two schemes would not be able to be delivered.  Acceptance of the funding now was crucial to allow progress with the design development and business case preparation.

Option 1 was the preferred Option.

Resolved:

1.    That the grant offer from the City Region Sustainable Transport Settlement (CRSTS), for delivery of an outline/full business case (OBC/FBC) for the schemes at Oldham Edge and Higginshaw Active Travel Link and Oldham Town Centre Sustainable Connectivity Link, be accepted.

2.    That approval is granted to enter into a Funding Delivery Agreement with TfGM in relation to the proposed schemes.

3.    That the intention to bring the additional resource into the transport capital programme in 2025/26 and complete development of the scheme in the appropriate timescales be noted.

4.    That approval is granted to procure and make tender awards relating to the necessary external support required to develop the outline/full business case (OBC/FBC) and design development, and that this is  ...  view the full minutes text for item 11.

A report requesting approval to establish new frameworks and contracts to deliver and facilitate Highways Maintenance in the Borough of Oldham.

The Cabinet considered a report of the Executive Director of Place/Deputy Chief Executive which sought approval to establish new frameworks and contracts to deliver and facilitate Highways Maintenance in Oldham. The previous framework (Construction and Highways Works and Services Framework) expired in October 2024.

A review of the delivery of the Construction and Highways Works and Services Framework had identified that new agreements needed to be established.

The proposal, presented to the Cabinet, was to establish a mix of new frameworks and contracts that are required to cover the Council’s highways maintenance work requirements. The Council needs to ensure that all procurement activity is compliant with Oldham Council Contract Procedure Rules and the Procurement Act 2023.

Option 1 – To approve the report and allow Oldham Council Procurement to establish new frameworks and contracts to cover all highway maintenance delivery. This will ensure that delivery complies with Oldham Council Contract Procedure Rules and the Procurement Act 2023, whilst also delivering the best value for money.

Option 2 – Not to approve the report, which is not considered viable, as the consequence of this will leave the Council in breach of Oldham Council Contract Procedure Rules, unless each scheme is individually quoted or tendered for, which is considered an inefficient procurement method, and would not provide best value.

Option 1 is the preferred Option.

Resolved:

That Cabinet approval is given to establish new frameworks and contracts, as outlined in Option 1 (paragraph 3.1 of the submitted report) Option 1, thereby allowing  Oldham Council’s Procurement Service to establish new frameworks and contracts to cover all highway maintenance delivery, which will ensure that delivery complies with Oldham Council Contract Procedure Rules and the Procurement Act 2023, whilst also delivering the best value for money.