Issue - meetings

A report, of the Executive Director of Place/Deputy Chief Executive requesting consideration of the Beal Valley and Broadbent Moss Masterplan and Spatial Design Code, prepared in accordance with Places for Everyone, criteria 1 of JPA 10 Beal Valley and criteria 1 of JPA 12 Broadbent Moss, and its incorporation into a Supplementary Planning Document (SPD).

The Council’s Constitution provides for an ‘Overview and Scrutiny body’ to invite people other than those Members and Officers referred to in Procedure Rule 12 to address it, discuss issues of local concern and/or answer questions. Such people may be, for example, representatives from partner organisations, other stakeholders or members of the public.  Attendance by those persons is entirely optional, except where attendance is required by law. 

The Committee will therefore follow the procedure outlined below in respect of this agenda item:

1.    The Chair to invite Officers to provide a short presentation on the item.

2. The Chair to invite members of the committee to raise any questions arising from the presentation to officers.
3. The Chair to invite a speaker (raising concerns/objections about the item/masterplan) to present their views/concerns to the committee (max 10 minutes to present).
4. The Chair to invite members of the committee to raise any questions with the first speaker.
5. The Chair to invite a speaker (speaking on behalf of the developer) to present their views to the committee (max 10 minutes to present).
6. The Chair to invite members of the committee to raise any questions with the second speaker.
7. The Chair to open the floor to committee members to discuss the item further and, ultimately, propose motions/recommendations on the item for the committee to vote on – speakers cannot engage in this part of the discussion, but members of the committee can ask further questions of the officers if they wish.

A report, of the Executive Director of Place/Deputy Chief Executive requesting consideration of the Beal Valley and Broadbent Moss Masterplan and Spatial Design Code, prepared in accordance with Places for Everyone, criteria 1 of JPA 10 Beal Valley and criteria 1 of JPA 12 Broadbent Moss, and its incorporation into a Supplementary Planning Document (SPD).

The Scrutiny Board received a report of the Executive Director of Place/Deputy Chief Executive that sought consideration of the Beal Valley and Broadbent Moss Masterplan and Spatial Design Code, that had been prepared in accordance with Places for Everyone, criteria 1 of JPA 10 Beal Valley and criteria 1 of JPA 12 Broadbent Moss, in light of the Motion agreed at the Council meeting on 10^th December, (“Ensuring Statutory Scrutiny and Enforceability for Places for Everyone Masterplans”), that necessitated the requirement of the preparation of a Supplementary Planning Document (SPD) incorporating this Masterplan and Spatial Design Code.

The report had previously been considered by the Cabinet at its meeting held on 15^th December 2025.

A member referred to Overview and Scrutiny Procedure Rule 12 which permitted the Board to invite people other than Members of the Scrutiny Board and relevant officers to “address it, discuss issues of local concern and/or answer questions. Such people may be, for example, representatives from partner organisations, other stakeholders or members of the public.  Attendance by those persons is entirely optional, except where attendance is required by law.” The Member added that members of the public attending the meeting possessed certain technical knowledge regarding this matter that could be of benefit to members in their consideration and determination of this item and as such they should be permitted to address the meeting thereon.

The Scrutiny Board briefly adjourned to seek legal advice on this matter after which it was suggested that the Board defer consideration of this item to the Board’s next meeting to allow appropriate officers to determine a suitable public participation protocol to allow interested members of the public to contribute to the meeting in a meaningful way.   

Resolved:

That consideration of the Beal Valley and Broadbent Moss Masterplan and Spatial Design Code, be deferred to the next scheduled meeting of the Place, Economic Growth and Environment Scrutiny Board on Thursday, 22^nd January 2026.