Decision details

To seek approval for an exemption from the requirements of Rule 4 of the Contract Procedures Rules (CPRs) with the aim to deliver a specialist scheme of works on the Pennine Bridleway by CPY Excavations.

RESOLVED - That:
Utilise Rule 21 of the Contract Procedure Rules and exempt the requirement under Rule 4 of the CPRs to carry out an open quotation process. This will enable a direct award of a contract to CPY Excavations.

CPY Excavations has the required specialist knowledge and operations to deliver the Council’s requirements and the Company has a proven history of similar schemes.

Undertake an open quotation process in accordance with Contract Procedure Rules - Due to the required specialist knowledge and operations it is highly unlikely to source an alternative contractor with the necessary knowledge and experience of delivering this scheme.

The preferred option is to authorize and grant CPR exemption and allow the direct award for works to be given to CPY Excavations. This is due to the planned works bordering on a Natural England designated Site of Special Scientific Interest (SSSI) and Special Area of Conservation. The proposed works require specialist knowledge and experience, particularly specialist knowledge relating to path construction techniques and habitat restoration as well as specialist equipment for accessing otherwise inaccessible locations. As CPY Excavations has satisfactorily undertaken schemes for ourselves in previous financial years as well as a number of other Local Authorities they are our preferred and specialist contractor for such schemes.

Not applicable