Decision Maker: Director of Education, Skills & Early Years
Decision status: Recommendations Approved
Is Key decision?: Yes
Is subject to call in?: Yes
NOT FOR PUBLICATION by virtue of Paragraph(s)
3 of Part 1 of Schedule 12A of the Local Government Act 1972 and it
is not in the public interest to disclose the information because
of commercial confidentiality
The purpose of this report is to request approval
to modify the contract which is in place with
Tenon FM Limited for the provision of cleaning
services linked to the 0-19 Years Children’s’
services to extend the term of the same by 3
months, within which time a structure for bringing
the cleaning services in house will be
operational; arrangements are in preparation for
a 1st July 2023 transfer date.
As approved by Cabinet on 22 March 2020, on 1
April 2022 the 0-19 Years Children’s Services
(formally Right Start Service) funded by Oldham
Public Health, moved from a commissioned
service delivered though Bridgewater
Community Healthcare NHS Foundation Trust,
to a section 75 partnership delivery model
between Oldham Council and Northern Care
Alliance.
RESOLVED - That:
The purpose of this report is to request a modification to the
contract with Tenon FM Limited for cleaning services at 8 sites (as
part of the 0-19 Years Children’s services) to extend the
term to 30 June 2023. The total indicative value for the 3 months
is £17,461
Option 1 - Approve the modification to the
term of the cleaning services contract with Tenon FM Limited to
change the expiry from 31 March 2023 to 30 June 2023. This is the
recommended option as the time required to complete a review of a
transfer of the service in-house or a procurement exercise does not
align with the current expiry date of the contract.
Option 2 - To not modify the Tenon FM Contract to extend the
term
This is not a recommended option as it would disrupt key cleaning
services across 8 sites which will impact on overall health and
safety all staff and service users
Option 3 - If not approved, there is significant risk that basic,
fundamental services hygiene, facilities required to maintain a
clean and efficient service to the children of Oldham would be
negatively impacted by a delay, if a full procurement exercise was
to be conducted.
Options 2 and 3.
Other reasons / organisations consulted
A thorough value for money exercise led by
procurement will seek to consolidate and assess the suitability of
moving to an in-house provision to become more effective and
efficient. Consideration also needs to be given to any potential
TUPE requirements for existing staff working within the contract
The time required to complete the exercise does not align with the
end of the contract therefore a request for an extension is being
made.
Contact: Rachel Peterson, Learning Support Apprentice Email: rachel.peterson@oldham.gov.uk Email: rachel.peterson@oldham.gov.uk.
Publication date: 28/03/2023
Date of decision: 22/03/2023
Effective from: 01/04/2023
Accompanying Documents: