Decision details

The Cabinet received a report of the Director of Environment that sought approval to enable the Waste Team, to procure and contract, for the provision of various domestic and non-domestic waste collection receptacles to replace existing life cycle expired waste collection receptacles, lost and damaged receptacles, to supply new receptacles to new dwellings and businesses as well as to repair and service the goods for a total term of 6 years duration.

The Cabinet were informed that the Council is a duty holder in connection with the Environmental Protection Act 1990, as updated by the Environment Act 2021. Therefore the provision of domestic and non-domestic waste collection was a statutory obligation under the legislation. In order to fulfil its duty, the Council must procure an adequate supply of waste collection receptacles to cater for the volumes and types of waste generated by businesses and households, and the Council must be able to maintain satisfactory stocks of waste collection receptacles as shall enable the Council to respond quickly to operational needs. The Council’s duties and obligations were ongoing and the continual depletion of its stock of replacement waste collection receptacles means that the Waste Team needs a quick, effective and compliant route to market to ensure the replenishment supply arrangements are satisfactory.

Options/alternatives considered:

Option 1: This entailed agreeing a 6-year procurement strategy in consultation with the Commercial Procurement Unit.

Options 2 and 3: these Options sought agreement to a 4-year procurement strategy in consultation with the Commercial Procurement Unit, with variations in the specific detail for each of these Options.

Option 1 was the preferred Option.

Resolved:

1.    That the Cabinet approves the Procurement Strategy, detailed in the submitted report at Option 1.

2.    That the Cabinet delegate authority to the Director of Environment, in consultation with the Cabinet Member for Don’t Trash Oldham, the Interim Director of Finance, the Interim Borough Solicitor and the Head of the Commercial Procurement Unit, or each of their nominees to approve all expenditure linked to Option 1 and to implement the Procurement Strategy under Option 1, to agree and implement the specific commissioning arrangements for each of the requirements under Option 1 and to award and enter into contracts with the preferred suppliers identified in accordance with the Council’s Contract Procedure Rules.

3.    That the Cabinet delegates authority to the Interim Borough Solicitor or his nominated representative to carry out all legal formalities associated with Option 1, detailed in the submitted report, including the execution of all contracts.