Decision details

This paper seeks approval to extend each Framework Agreement, in accordance with clause 2.2 of the applicable terms and conditions, before the end of the initial term (30th November 2024) for a period of 12 months

RESOLVED - That:
To extend the term of each Domestic Property Disability Adaptations
Framework Agreement by 1 year, as permitted by the terms and conditions of each Framework Agreement, to allow the continued provision of level access showers and shower over baths.
This will allow the continued provision of level access showers and shower over baths.
The quality of the workmanship from the existing four contractors on the framework has been satisfactory and a good working relationship has been developed between the Equipment and Adaptations Team and the contractors.
There is insufficient time to re-tender the opportunity prior to the expiry of the initial term but, in any event, to do so at this stage would be very disruptive to the continuity of work.
It is particularly important to have continuity of this work to enable the Council to meet its statutory duty to assess and award DFG applications in line with legal timeframes.
The Framework Agreements, which the Council has put in place, allow for the works required to meet each applicant’s relevant needs are carried out and completed to a high standard and in a timely manner

Option 1 - To extend the term of each Domestic Property Disability Adaptations Framework Agreement by 1 year, as permitted by the terms and conditions of each Framework Agreement, to allow the continued provision of level access showers and shower over baths.

Option 2 - To allow the Framework Agreements to come to an end on 30 November 2024 and to identify an alternative framework agreement led by another Local Authority, but this would take time to consider and identify a solution which ensures that the costs and operation of the alternative arrangement would not have a detrimental effect on the Council’s financial budget and delivery of the service.

Option 3 - To allow the Framework Agreements to come to an end on 30 November 2024 and re-tender the contract. This option is not recommended as the Local Authority has a statutory duty to authorise eligible applications within a legal timeframe of 6 months and re-tendering works at this stage could result in these timeframes not being met and in less competitive pricing.

Option 2 - To allow the Framework Agreements to come to an end on 30 November 2024 and to identify an alternative framework agreement led by another Local Authority, but this would take time to consider and identify a solution which ensures that the costs and operation of the alternative arrangement would not have a detrimental effect on the Council’s financial budget and delivery of the service.

Option 3 - To allow the Framework Agreements to come to an end on 30 November 2024 and re-tender the contract. This option is not recommended as the Local Authority has a statutory duty to authorise eligible applications within a legal timeframe of 6 months and re-tendering works at this stage could result in these timeframes not being met and in less competitive pricing.

None.