Decision details

NOT FOR PUBLICATION by virtue of Paragraph(s) 3 of Part 1 of Schedule 12A of the Local Government Act 1972 and it is not in the public interest to disclose the information because of commercial confidentiality
The purpose of this report is to request approval
to modify the contract which is in place with
Tenon FM Limited for the provision of cleaning
services linked to the 0-19 Years Children’s’
services to extend the term of the same by 3
months, within which time a structure for bringing
the cleaning services in house will be
operational; arrangements are in preparation for
a 1st July 2023 transfer date.
As approved by Cabinet on 22 March 2020, on 1
April 2022 the 0-19 Years Children’s Services
(formally Right Start Service) funded by Oldham
Public Health, moved from a commissioned
service delivered though Bridgewater
Community Healthcare NHS Foundation Trust,
to a section 75 partnership delivery model
between Oldham Council and Northern Care
Alliance.

RESOLVED - That:
The purpose of this report is to request a modification to the contract with Tenon FM Limited for cleaning services at 8 sites (as part of the 0-19 Years Children’s services) to extend the term to 30 June 2023. The total indicative value for the 3 months is £17,461

Option 1 - Approve the modification to the term of the cleaning services contract with Tenon FM Limited to change the expiry from 31 March 2023 to 30 June 2023. This is the recommended option as the time required to complete a review of a transfer of the service in-house or a procurement exercise does not align with the current expiry date of the contract.
Option 2 - To not modify the Tenon FM Contract to extend the term
This is not a recommended option as it would disrupt key cleaning services across 8 sites which will impact on overall health and safety all staff and service users
Option 3 - If not approved, there is significant risk that basic, fundamental services hygiene, facilities required to maintain a clean and efficient service to the children of Oldham would be negatively impacted by a delay, if a full procurement exercise was to be conducted.

Options 2 and 3.

A thorough value for money exercise led by procurement will seek to consolidate and assess the suitability of moving to an in-house provision to become more effective and efficient. Consideration also needs to be given to any potential TUPE requirements for existing staff working within the contract The time required to complete the exercise does not align with the end of the contract therefore a request for an extension is being made.