Decision details

Holiday Activity and Food Programme, Payment terms for providers

Decision Maker: Cabinet Member - Children and Young People and Deputy Leader

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: Yes

Purpose:

To approve the payment terms for organisations providing services to the Holiday Activities and Food Programme.

Decision:

RESOLVED - That:
To have a tiered payment process based on the value of the grant being awarded to the provider.
• Awards under £20k will be paid in advance
• Awards over £20k will be paid 75% in advance and 25% on completion.
The Council accepts the risk that it may have to finance any expenditure for which it is not possible to claim grant reimbursement and that the additional cost will be funded by the budget of the Education, Skills and Early Years Directorate and Communities and Reform or from the Directorates reserves.

Reasons for the decision:

Option 1 - To pay all providers in advance of delivering their Holiday Activities and Food provision. This would allow adequate funding for activities to be delivered by small providers with limited reserves. This option presents a level of risk to the Council and there is potential for needing to claw money back if they fail to deliver in full.
Option 2 - To have a tiered payment process based on the value of the grant being awarded to the provider.
• Awards under £20k will be paid in advance
• Awards over £20k will be paid 75% in advance and 25% on completion.
This option allows us to balance the need of small providers with the risk presented to the council. It should also be noted that the majority of these providers are known to the council.
Option 3 - To pay all providers on completion of delivering their Holiday Activities and Food provision. This option provides maximum security to the council but will exclude a large number of providers from taking up the HAF grant and will ultimately limit the provision we are able to make available for our children and young people.

Alternative options considered:

Option 1 and Option 3

Other reasons / organisations consulted

None

Contact: Neil Consterdine, Assistant Director Youth, Leisure and Communities 0161 770 8734 Email: neil.consterdine@oldham.gov.uk Email: Neil.Consterdine@oldham.gov.uk.

Publication date: 03/08/2021

Date of decision: 08/07/2021

Effective from: 13/08/2021

Accompanying Documents: