Decision details
Holiday Activity and Food Programme, Payment terms for providers
Decision Maker: Cabinet Member - Children and Young People and Deputy Leader
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: Yes
Purpose:
To approve the payment terms for organisations
providing services to the Holiday Activities and Food
Programme.
Decision:
RESOLVED - That:
To have a tiered payment process based on the value of the grant
being awarded to the provider.
• Awards under £20k will be paid in advance
• Awards over £20k will be paid 75% in advance and 25%
on completion.
The Council accepts the risk that it may have to finance any
expenditure for which it is not possible to claim grant
reimbursement and that the additional cost will be funded by the
budget of the Education, Skills and Early Years Directorate and
Communities and Reform or from the Directorates reserves.
Reasons for the decision:
Option 1 - To pay all providers in advance of
delivering their Holiday Activities and Food provision. This would
allow adequate funding for activities to be delivered by small
providers with limited reserves. This option presents a level of
risk to the Council and there is potential for needing to claw
money back if they fail to deliver in full.
Option 2 - To have a tiered payment process based on the value of
the grant being awarded to the provider.
• Awards under £20k will be paid in advance
• Awards over £20k will be paid 75% in advance and 25%
on completion.
This option allows us to balance the need of small providers with
the risk presented to the council. It should also be noted that the
majority of these providers are known to the council.
Option 3 - To pay all providers on completion of delivering their
Holiday Activities and Food provision. This option provides maximum
security to the council but will exclude a large number of
providers from taking up the HAF grant and will ultimately limit
the provision we are able to make available for our children and
young people.
Alternative options considered:
Option 1 and Option 3
Other reasons / organisations consulted
None
Contact: Neil Consterdine, Assistant Director Youth, Leisure and Communities 0161 770 8734 Email: neil.consterdine@oldham.gov.uk Email: Neil.Consterdine@oldham.gov.uk.
Publication date: 03/08/2021
Date of decision: 08/07/2021
Effective from: 13/08/2021
Accompanying Documents: