Decision details
Decision to extend the ABEN Phase 3 contract to 30th June 2021 with an option to extend by a further 3 months
Decision Maker: Director of Economy
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
Purpose:
Following a competitive tender process for
Phase 3 of the provision of A Bed Every Night (ABEN) rough sleeper
accommodation project in Oldham the successful tenderer was DePaul.
DePaul were awarded two contracts to deliver services between 1st
September 2020 and 31st March 2021 for the main ABEN cohort and
rough sleepers with No Recourse to Public Funds.
GMCA, the body that funds and monitors ABEN schemes across Greater
Manchester, have confirmed intention to continue the initiative
through to the end of March 2022, but have yet to secure the full
funding required for this period. GMCA are however optimistic that
the final funding picture will be confirmed by June 2021.
Due to these unexpected circumstances it has not been possible to
carry out a full re-procurement exercise within required
timescales. It is therefore proposed that the current ABEN contract
be modified and extended by three months, with an option to extend
for a further three if needed, on existing terms to enable
sufficient time for new Phase 4 funding to be confirmed and
appropriate procurement activity to take place.
Decision:
RESOLVED - That:
Agree to extend the current ABEN Phase 3 contract and ABEN NRPF
contracts by three months to 30th June 2021, with an option to
extend for a further three months: This option would ensure there
is no disruption to service users and provides a realistic
timescale for commissioning and implementing the ABEN Phase 4
contract.
Reasons for the decision:
Option 1 - (Recommended) Agree to extend the
current ABEN Phase 3 contract and ABEN NRPF contracts by three
months to 30th June 2021, with an option to extend for a further
three months: This option would ensure there is no disruption to
service users and provides a realistic timescale for commissioning
and implementing the ABEN Phase 4 contract.
Option 2 - (Not recommended) Not approve which would result in
either a gap in service or not being able to follow the Contract
Procedure Rules. This option may cause unnecessary disruption to
the service, the cohort and objectives of the funding. There is
also risk to the Council in not following procedural rules in terms
of procurement. It is therefore not recommended that this option is
pursued.
Option 3 - (Not recommended) Deliver in-house: It is unlikely that
the Council could recruit and train new staff in time to deliver
ABEN, and there is no capacity to do so within existing resources.
It is therefore not recommended that this option is pursued.
Alternative options considered:
Option 2 - (Not recommended) Not approve which
would result in either a gap in service or not being able to follow
the Contract Procedure Rules. This option may cause unnecessary
disruption to the service, the cohort and objectives of the
funding. There is also risk to the Council in not following
procedural rules in terms of procurement. It is therefore not
recommended that this option is pursued.
Option 3 - (Not recommended) Deliver in-house: It is unlikely that
the Council could recruit and train new staff in time to deliver
ABEN, and there is no capacity to do so within existing resources.
It is therefore not recommended that this option is pursued.
Other reasons / organisations consulted
Cabinet Member has been briefed on ABEN and is
supportive of the decision to move forward.
Contact: Fiona Carr, Principal Homelessness Strategy Officer Email: Fiona.Carr@oldham.gov.uk Email: fiona.carr@oldham.gov.uk.
Publication date: 30/04/2021
Date of decision: 24/03/2021
Accompanying Documents:
- Restricted enclosure View reasons restricted
- Restricted enclosure View reasons restricted