Decision details

Consideration was given to the commercially sensitive information in relation to Item 11 Laptop Hardware Refresh.

Resolved -that:

1.    Approval is granted to progress the procurement of circa 3,000 laptops and FortiClient VPN licenses to be paid for and deployed on a phased basis to secure enhanced discounts and leverage Microsoft funding and that the budget detailed in this report is approved to fund the refresh project. This urgent action is critical to ensuring we meet the Windows 10 end-of-life deadline in October 2025 and maintain uninterrupted operations and service delivery.

2.    Approval is delegated to the Assistant Chief Executive to scope the Council’s requirements and to purchase all required hardware under Manchester City Council’s Framework Agreement for End User Devices and Associated Peripherals (Ref TC821) and to purchase the required Fortinet VPN licenses via the YPO Framework Agreement for Network Connectivity and Telecommunications Solution (Ref: 976) in accordance with the terms and conditions of each Framework Agreement.

3.    Approval is granted to the Director of Legal Services to approve and finalise any required contractual arrangements and to affix the Council’s seal to any contract in order to formalise such arrangements. A single draw down Purchase Order will be raised for the procurement of the laptops. This will allow Oldham to pay for the laptops on demand as they are needed in cohorts. The laptops will be deployed to increase digital adoption across council teams and priorities will be given to the needs of the Council services.