Agenda and minutes

Apologies for absence were received from Councillor Sykes.

Councillor Gloster declared a pecuniary interest in Item 14, Shaw and Crompton Budget Report, by virtue of his membership of the Parochial Church Council.

No public questions had been received.

The Minutes of the Shaw and Crompton District Executive held on 26^th January 2016 are attached for approval.

RESOLVED that the minutes of the meeting held on 26^th January 2016 be approved as a correct record subject to an amendment to Councillor Blyth’s declaration of interest, insofar that his partner was a shop trader on Market Street, Shaw.

This is a standing item regarding Petitions received, relating to the Shaw and Crompton area, for consideration by the District Executive in accordance with the Council’s Petition Protocol. No petitions have been received.

No petitions had been received.

Verbal Update

It was agreed at the previous meeting of the District Executive that Fraser Street continued to be a standing item of business to monitor progress and ensure works remained as per the schedule for the Highways Capital Programme. 

An update had been received from the Highways and Engineering Team Leader which reported that the scheme was being progressed in terms of its design with a limited budget up to the end of March 2016.  The LTP year 1 (2016-17) would start on the 1st April and design options would continue by utilising that funding.  In terms of the request for the work to be completed in Year 1 of the programme, this couldn’t be established until the design was complete. 

Members once again raised concerns regarding the safety issues at the Fraser Street junction, specifically the white lines which had now worn away.  It was stressed that though some repairs had been carried out, the work on Fraser Street junction was urgently required.  It was requested that this information be passed on to the relevant officers.

RESOLVED that:-

1.     The update be noted and the information relating to the Fraser Street junction worn white lines be passed to the relevant Officers.

2.     A further update would be submitted to the June meeting of the District Executive.    

RESOLVED that the minutes of the Shaw and Crompton Community Forum held on 26^st January 2016 be noted.

Verbal Update

A verbal update was provided on the Crompton Pool site, which advised that the demolition was now complete.

RESOVLED that the update be noted.

The District Executive considered a report which provided an update on the Market Place car park.  It was reported that in order to make the market move permanent, there was a need to seek planning consent to enable Shaw Market to be held on Market Street and for the original market ground on Westway to be used as car park. This would involve the demolition of the permanent market stalls and a change of use to the original market ground to provide additional free car parking in accordance with the Council’s current policy for parking in District Centres.   

The planning application had now been submitted with a target decision date of 31st March 2016. Should the permission be granted, it was hoped that work would commence on the demolition and creation of the car park in mid-April.

Members queried the planning application timeframe as this issue was not scheduled to be considered at the next Planning Committee on 16^th March 2016.  It was requested that the District Co-ordinator ascertain the current position and update the District Executive Members. 

RESOLVED that:

1.   The report be noted.

2.   The District Co-ordinator ascertain the current position with the planning application and update District Executive Members.

Verbal Update

At the last meeting of the District Executive concerns were raised over the condition of the pavements on Market Street and the casualties this could potentially cause.  It had been requested that the conditions of the pavements on Market Street be inspected more frequently and a long term costed plan be developed.  It was reported that an initial meeting had taken place with Highway Services and a further meeting was planned for the 23^rd March 2016 with the Director of Environment Services.  An update would be submitted to the June meeting of the District Executive. 

RESOVLED that the update be noted. 

The District Executive considered a report on youth work delivered by Mahdlo in Shaw.  Activity information and attendance figures for the previous 6 week period were provided along with future activity information until the end of March 2016, which was in addition to the universal activities.

It was reported that investigations were still ongoing with regards the additional youth session for the High Crompton area, which Members felt was clearly needed.  Two providers were currently being considered however there was a significant difference in costings.  Further information on the detail of the provision was required along with a commissioning specification.  It was felt that the provision should encompass youth work and not be just an activity centre.  Members requested an update before the next meeting of the District Executive. 

RESOLVED that:

1.   The report be noted.

2.   The District Co-ordinator further investigate the provision of an additional youth session for High Crompton and provide an update to the District Executive prior to the next meeting.

Verbal Report

It was reported that Members had met with the Group Manager for Environmental Services regarding Celebration Woodlands/Green Burials and were interested in the opportunity to consider alternative burials and tree for life schemes. 

RESOLVED that a letter be sent to the Cabinet Member for Neighbourhoods and Co-operatives requesting that Shaw and Crompton District Executive be given the opportunity to consider alternative burials and tree for life schemes as they saw fit.

Councillor Gloster declared a pecuniary interest in the following item and left the meeting during consideration of funding for the East Crompton St James Church.

Consideration was given to a report of the Executive Director Co-operatives and Neighbourhoods, which provided Members with a summary of the budget, including the ward budget and the individual Councillor budgets.

The report requested approval for the following allocations:-

1.   £782 from the Shaw ward revenue budget for East Crompton St James Church kitchen improvements in order to deliver a food based community offer.

2.   £7,132 for improvements towards car parking at Cheetham Hill from the Shaw ward capital budget.

3.   £6,000 towards Vehicle Activated signs at Fir Lane, from Crompton ward capital budget.

4.   £2,868 for East Crompton St James Church towards kitchen improvements in order to deliver a food based community offer, from the Shaw ward capital budget.

Concerns were raised regarding Oswald Street gating.  It was requested that the District Co-ordinator liaise with the Community Safety team to ascertain the latest position on the gating scheme and what the delays were. 

Clarification was sought and confirmation given that the total budget for Shaw and Crompton had been allocated with the exception of the Councillors individual budgets.  It was recommended that the remaining monies from the individual Councillor budgets be allocated to various environmental improvement projects.   

It was highlighted that the allocation of £300 for Cowlishaw planings from Councillor Murphy’s budget should have been shared by the other Ward Councillors at £100 each.

The District Executive felt that further to the allocation for East Crompton St James Church kitchen improvements, to ensure the food based community offer was being delivered a 6 monthly update should be requested.   

RESOLVED that:

1.   The report be noted

2.   The allocation of £782 from the Shaw ward revenue budget for East Crompton St James Church kitchen improvements in order to deliver a food based community offer be approved.

3.   The allocation of £7,132 for improvements towards car parking at Cheetham Hill from the Shaw ward capital budget be approved.

4.   The allocation of £6,000 towards Vehicle Activated signs at Fir Lane, from Crompton ward capital budget be approved.

5.   The allocation of £2,868 for East Crompton St James Church towards kitchen improvements in order to deliver a food based community offer, from the Shaw ward capital budget be approved.

6.   The District Co-ordinator liaise with the Community Safety team to ascertain the latest position on the gating scheme.

7.   The remaining monies from the individual Councillor budgets be allocated to various environmental improvement projects.

8.   A 6 monthly update be requested on the East Crompton St James Church food based community offer. 

The next meeting of the Shaw and Crompton District Executive will be held on Tuesday, 14^th June 2016 at 7.00 p.m.

The Chair thanked Members and Officers for their contribution throughout the municipal year.

RESOLVED that the date of the next meeting be noted.