Agenda and minutes

Overview and Scrutiny Board
Tuesday, 13th June, 2017 6.00 pm

Venue: Lees Suite, Civic Centre, Oldham, West Street, Oldham, OL1 1NL. View directions

Contact: Lori Hughes 

Items
No. Item

1.

Appointment of Vice Chair

The Overview and Scrutiny Board is asked to appoint a Vice Chair for the Municipal Year 2017/18.  The Vice Chair will chair the Overview and Scrutiny Board meeting in the absence of the Chair.

 

Minutes:

RESOLVED that Councillor Goodwin be appointed Vice Chair for the Municipal Year 2017/18.

2.

Apologies For Absence

Minutes:

Apologies for absence were received from Councillors Dean and Williamson.

3.

Declarations of Interest

To Receive Declarations of Interest in any Contract or matter to be discussed at the meeting.

Minutes:

There were no declarations of interest received.

4.

Urgent Business

Urgent business, if any, introduced by the Chair

Minutes:

There were no items of urgent business received.

5.

Public Question Time

To receive Questions from the Public, in accordance with the Council’s Constitution.

Minutes:

There were no public questions received.

6.

Minutes of Previous Meeting pdf icon PDF 201 KB

The Minutes of the Overview and Scrutiny Board held on 14th March 2017 are attached for approval.

Minutes:

RESOLVED that the minutes of the Overview and Scrutiny Board held on 14th March 2017 be approved as a correct record.

7.

Minutes of the GMCA/AGMA Scrutiny Pool Meeting pdf icon PDF 33 KB

The minutes of the GMCA/AGMA Scrutiny Pool meeting held on 10th February 2017 and 10th March 2017 are attached.

 

The Board is requested to note the minutes.

Additional documents:

Minutes:

RESOLVED that the minutes of the GMCA/AGMA Scrutiny Pool Meetings held on 10th February 2017 and 10th March 2017 be noted.

8.

Minutes of the Health Scrutiny Meeting pdf icon PDF 193 KB

The minutes of the Health Scrutiny Sub-Committee held on 21st February 2017.

 

The Board is requested to note the minutes.

Minutes:

RESOLVED that the minutes of the Health Scrutiny Sub-Committee meeting held on 21st February 2017 be noted.

9.

Minutes of the Performance and Value for Money Select Committee pdf icon PDF 168 KB

The minutes of the Performance and Value for Money Select Committee held on 8th December 2016 are attached.

 

The Board is requested to note the minutes.

Minutes:

RESOLVED that the minutes of the Overview and Scrutiny Performance and Value For Money Select Committee held on 8th December 2016 be noted.

10.

Appointments to Outside Bodies and Co-opted Members for Education Matters pdf icon PDF 66 KB

Minutes:

The Board gave consideration to the appointment of elected members to the Outside Scrutiny Bodies for 2017/18, Co-opted Members for Education Matters and to the Health Scrutiny Sub-Committee. 

 

RESOLVED that the following appointments to Outside Bodies and the Health Scrutiny Sub-Committee be approved:

 

a)    Pennine Acute Hospitals Trust – Joint Health Overview and Scrutiny Committee – 3 places (2RA + 2 subs + 1 Main Opp + 1 ordered sub)

 

Labour (2)                                             Lib Dem (1)

McLaren                                               McCann

Briggs                                                   Williamson (Sub)

 

b)    Pennine Care NHS Trust – Joint Mental Health Overview and Scrutiny Committee – 3 places (2 RA + 2 subs + 1 Main Opp + 1  ordered sub)

 

Labour (2)                                             Lib Dem (1)

McLaren                                               Williamson

Toor                                                     McCann (Sub)

 

c)     GM Joint Health Scrutiny Committee – 1 place (RA + 1 sub)

 

Labour (1)

McLaren

Dean (Sub)

 

d)    AGMA & GMCA Scrutiny Pool – 3 Places (2 RA + 1 Main Opp) (Both sexes must be represented within the three nominations – non-TFGMC members).

 

No appointments needed 2017/18.

 

e)    Health Scrutiny Sub-Committee (6 places (5 RA + 1 Main Opp)

 

Labour (5)                                             Lib Dem (1)

          Goodwin                                               Williamson

          Larkin

          McLaren

          Toor

          Williams

 

2.       The following be appointed as Statutory Co-opted Members for Education Matters (with voting rights):

 

          Mr. A. Armitage, Manchester Church of England Diocese

          Mr. V. Hall, Salford Roman Catholic Diocese

          Mr. C. Maude, Parent / Governor Primary School

          Vacant, Parent / Governor Secondary School

 

11.

Overview and Scrutiny Board Work Programme for 2017/18 pdf icon PDF 146 KB

The Board is requested to note the Overview and Scrutiny Board Work Programme for 2017/18.

Minutes:

The Board gave consideration to the current Overview and Scrutiny Board Work Programme.  The Board requested further information on Libraries, Highways – 24 Hour Response and Transport at future meetings.

 

RESOLVED that:

 

1.       The Overview and Scrutiny Board Work Programme for 2017/18 be noted.

2.       Reports be explored on Libraries, Highways – 24 Hour Response and Transport for future meetings.

 

12.

Children's Social Care 'Getting to Good' Improvement Plan Update pdf icon PDF 193 KB

Minutes:

The Board gave consideration to a report which provided an update on the progress of the improvement journey Children’s Services had been on since the inspection in May/June 2015.

 

A number of key changes had been implemented which supported essential components that included workforce, management & leadership capacity and performance management & quality assurance. 

 

The key improvement priorities for 2017/18 were outlined which included ensuring that the workforce met the continued rising demand, development of a performance culture in respect of the care leavers service, development of an action plan which strengthened transition planning for disabled care leavers and other young people with complex needs, ensure work of Independent Reviewing Officers demonstrated a robust challenge and work undertaken which ensured the best use of pupil premium be monitored.

 

A number of challenges remained and recurring themes had been identified through audit findings and data analysis which were outlined in the report and included the preparation for an independent review in October 2017.

 

The Board were informed of how the 15 recommendations in the report were being addressed with a strong and robust action plan in place.  There were also a new set of challenges and requirements with changes to policy and legislation and a new framework in place.  There had been changes in workforce and enhanced leadership against a backdrop of a significant rise in demand.  Additional investment was being sought which would strengthen capacity performance.  Quality assurance had introduced robust systematic audits. 

 

Members queried the reasons for the increased demand and were informed that the root causes had been explored by Business Intelligence.  The findings concluded that this affected children of all ages, ethnicity, genders and socio-economics.  Causes included domestic violence, success with the early help services and deprivation in the borough.  Members sought and received clarification on the number of agency staff and length of time employed.  Management ensured appropriate access to resources and moves were being made to permanent recruitment. 

 

Members raised the establishment of a Task and Finish Group to look at training.  A plan would be developed and brought to the next Link meeting.

 

Members asked about the monitoring of the pupil premium and were informed that the Virtual Headteacher monitored the allocation through education plans which set out additional needs and plans to be in place which addressed the pupils needs, the costs and agreement with the school.  When the premiums were allocated, some funding was retained and invested in clinical psychological support which had been assessed as a need for Looked After Children. 

 

Members queried the Independent Review and were informed that with progress so far the service should touch good by October but the review would highlight any problems.  Members asked about the further investment and were informed that this included additional investment for training, recruitment, induction, ongoing training and learning, equipment and the service had already invested in additional roles.

 

RESOLVED that:

 

1.         The update on the Children’s Social Care ‘Getting to Good’ Improvement Plan be noted.

2.         The establishment of a  ...  view the full minutes text for item 12.

13.

Deprivation of Liberty Safeguards (DoLS) Update pdf icon PDF 400 KB

Additional documents:

Minutes:

The Board gave consideration to the annual data return for 2016/17 regarding Deprivation of Liberty Safeguards, the current position in Oldham and areas of development.  The Board had been presented with a report in January 2017 and had requested an update following the outcome of Law Commission guidance.

 

The Deprivation of Liberty Safeguards (DoLS) aimed to protect people who needed to be legally deprived of liberty in order to be given care and treatment in a hospital or care home.  If a person’s right to liberty needed to be infringed in other settings, authorisation would need to be obtained from the Court of Protection.  The DoLS had been criticised for being overly complex and excessively bureaucratic by a House of Lords Select Committee.  Separately, a case in the United Kingdom Supreme Court held that greater numbers of people needed to be dealt with under the DoLS System.  This had placed an increased burden on local authorities and social care practitioners.   The report outlined a range of issues since the ruling,

 

The Law Commission had published its final report and draft legislation for a new system for the authorisation of care placements.  It was believed that the proposed Liberty Protection Safeguards (LPS) Scheme would be less onerous.  The benefits related to the proposal were outlined in the report.  LPS would be provided for three years whilst DoLS were only valid for one year.

 

There was a need to protect those who did not have the capacity to make certain decisions and were entitled to protection.  LPS also recognised that people would not just be deprived in hospitals or care homes, but also sheltered housing and their own homes.  Consideration also needed to be given to a person’s advanced wishes. However, in the case of a power attorney, a DOL was still required. 

 

The Board were apprised of the current position of DoLS in Oldham and the challenges to date as well as key findings.  Members were informed that authorities continued to be challenged and demand exceeded level of resources.  DoLS would need to be delivered until law changes.  Members were informed of a change to the coroners’ legal guidance. 

 

Members commented on the level of bureaucracy and funding required.  Members were informed that an individual’s best interests were considered and if precautions were in place, the authority was fulfilling its legal responsibilities.  Members asked about the age breakdown and were informed that the majority applied to older people in care homes. 

 

With regard to the LPS vs DoLS, the Law Commission felt that they were cost neutral and the use of resources would be more proportionate under LPS.

 

RESOLVED that:

 

1.            The Deprivation of Liberty Safeguards (DoLS) Update, current position and areas of development be noted.

2.            A further update be received by the Overview and Scrutiny Board in 12 month’s time.

 

NOTE:  Councillor McLaren left the meeting during this item.  Councillor Goodwin, Vice Chair, assumed the role as Chair for the duration of the  ...  view the full minutes text for item 13.

14.

Updating the Corporate Plan pdf icon PDF 223 KB

Minutes:

The Board gave consideration to proposed changes to the current Corporate Plan.  The current Corporate Plan had been agreed in 2015 and covered the period up to 2020.  Due to the breadth of changes in the Oldham Plan and significant changes in the Council’s approach, the Corporate Plan had been reviewed.  The plan had been refreshed in respect of a number of factors:

 

·         The corporate objectives had been reviewed in light of the new Oldham Plan Priorities;

·         Ensured the plan reflected the current organisational priorities and reflected key changes such as the GM Devolution Agreement.

·         Aligned the Corporate Plan to the emerging corporate messaging around articulation of the co-operative deal; and

·         Suitability for informing business planning and continued direction to be provided to employees, decision making and budget priorities as the Council continued to navigate a period of transition and transformation.

 

The Board were informed of the reworked corporate objectives, corporate outcomes and how Cabinet portfolios and the Administration Priorities cut against the Corporate Plan.  The Board noted that the Oldham Plan had been approved by the Partnership on 3 May 2017 and would be sent alongside the Corporate Plan for endorsement by Cabinet and Council.

 

Members commented about the plan not just being about Oldham and the important role Oldham represented in Manchester and working together in a structured way with the other authorities. 

 

Members asked how the plan was monitored and were informed that Head of Business Intelligence was responsible for corporate performance and all business plans were monitored by Business Intelligence and performance was reported to Cabinet and Performance and Value For Money Select Committee.   Members also commented that information was presented to the Audit Committee.

 

Members expressed concern on investment and job opportunities being created.  Members were informed that members and officers were well briefed on Oldham’s ask and offer, Oldham’s key priorities from devolution and had made progress.  Members queried the relationship of the Corporate Plan with the Greater Manchester Spatial Framework and were informed GMSF would be a tool to deliver the inclusive economy objective. 

 

RESOLVED that:

 

1.         The proposed Corporate Plan update and comments provided be noted.

2.         The crosscheck against Cabinet portfolio areas and Administration priorities be noted.

3.         An update on the Corporate Plan be presented to Board in 12 months time.

 

15.

Overview and Scrutiny Draft Annual Report for 2016/17 pdf icon PDF 22 KB

Additional documents:

Minutes:

The Board gave consideration to the Overview and Scrutiny Annual Report for the 2016/17 Municipal Year.  The report outlined the purpose of Overview and Scrutiny, the roles and responsibilities of the Overview and Scrutiny Board, Performance and Value for Money Select Committee and the Health Scrutiny Sub-Committee.  The report summarised the work undertaken during the 2016/17 municipal year.

 

RESOLVED that the Annual Report for 2016/17 be commended to Council.

16.

General Exceptions and Urgent Decisions pdf icon PDF 102 KB

The Board is requested to note the decisions that have been taken under Rule 16 or 17 of the Council’s Constitution since the last meeting of the Overview and Scrutiny Board held on 14th March 2017.

 

If a detailed explanation is required and an officer is to attend the meeting to provide further information, please contact Constitutional Services by 12:00 noon on Thursday, 8th June 2017.

Minutes:

The Board gave consideration to four decisions authorised under Rules 16 and 17 of the Council’s Constitution.

 

RESOLVED that the General Exception and Urgency Decisions related to Planning Application Fees, Oldham Community Leisure Funding, Fees for Adult Social Care Services for 2017/18 and Children’s Social Care Redesign Phase 2 be noted.

17.

Key Decision Document pdf icon PDF 153 KB

The Board is requested to note the Key Decision Document.

Minutes:

The Board gave consideration to the Council Key Decision Document.

 

RESOLVED that the Key Decision Document be noted.

18.

Greater Manchester Combined Authority (GMCA) Forward Plan pdf icon PDF 47 KB

Minutes:

The Board gave consideration to the Forward Plan of Strategic Decisions for the Greater Manchester Combined Authority (GMCA).

 

RESOLVED that the forward plan of strategic decisions for GMCA be noted.

19.

Joint GMCA/AGMA Executive Board Forward Plan pdf icon PDF 39 KB

Minutes:

The Board gave consideration to the Forward Plan of Strategic Decisions of the Joint GMCA and AGMA Executive Board.

 

RESOLVED that the Joint GMCA and AGMA Executive Board Forward Plan be noted.

20.

Date and Time of Next Meeting

The date and time of the next Overview and Scrutiny Board will be Tuesday, 18th July 2017 at 6.00 p.m.

Minutes:

RESOLVED that the date and time of the next Overview and Scrutiny Board to be held on Tuesday, 18th July 2017 at 6.00 p.m. be noted.